I don’t see us. Does that matter? And Will you admit. All right. Welcome everyone. Uh, I am now going to call to order the select board meeting of Monday, December 16th. Uh, 2024 at 7:01 p.m. Um, we are delighted that everyone is here tonight with us. Um, and we’re going to try to have a

whirlwind meaning it’s gonna be looks at me when she says that I’m just looking down. I’m just looking generally down the table. Um, we are joined in the room, uh, with, uh, both bills and Rosie and myself, there was a chance that Tom will join us

by phone at some point, and if he does, um, we will announce his presence in which case we’ll move to a roll call vote, but With that in mind, I will start with our announcements and board openings. Everybody’s favorite part of the meeting, um, we have two associate openings on the Council on

Aging. We have one opening on the Cultural council. Uh, for the Hamilton Development Corporation, we have one opening for a 3-year term, uh, and on the historic District commission, we have 2 openings for 3-year terms, 2 openings for 2-year terms, one of which must be a resident of the

historic district and one must be a resident realtor, and we still have one at large opening on the Human Rights Commission. Um, as always, if you’re interested in getting involved, we would love for you to be involved, to reach out and let us know how we can encourage you doing one of our boards and

committees. Um, at this time, I’m going to just quickly ask if there are any updates from uh the board before we move to our update with Russ. Olson, do you have anything for us? No, I’m good. Ms. Kennedy. Of course I do. Of course. I love this. I’ll be. So, um, Conservation commission met

last week with their newest member, um, Nancy Baker who just uh needs to be sworn in before she’s officially on board, um, and, uh, that’s going really well. I think she’ll be a great asset to the conservation commission, um, the ZBA had nothing pressing this month. It was just a meeting to um sign minutes um.

COA, um, we had a great meeting and um there’s um a holiday party tomorrow sponsored by the Friends of the COA over at the community house, uh, Christmas luncheon, so that’s pretty nice. And then finally just a quick note, I was invited to the American Legion Post yesterday for breakfast with Santa and I

was very impressed that Santa arrived via police escort in our fancy fire truck, um, it’s a great breakfast. I’m very appreciative of having been invited and that’s all for me. Thank you, Rosie. um, Mr. Wilson, anything from you? Um, the school building committee is meeting this evening and they’re going to vote on

submission of the schematic design. So it’s at that point in the process, the actual submission is Thursday the 19th is the school committee meeting as well. So I’m sure they’ll talk about it then. Um, that submission goes to the MSBA as well as DESE. Uh, they have until January and February 1

has a little longer than the other. I think DesE does, uh, to provide comment and review it. So that’s moving along in advance of uh a vote, uh, at our town meeting. Uh, HDC has met. I’ve heard they’ve agreed upon a, uh, financial policy, Wendy, for the meals tax allocation. I’m sure that’s

something that’s probably gone to you or about to you and Joe and that’ll probably hit this board sometime in January to review, so, uh, that’s about it. I know the schools also working on their budget, as we talked about in our last meeting, I think they’re looking to approve a tentative budget on uh January 2nd. Aggressive with

the with the with the and the field project is moving right along, um, the stands were installed last week if people haven’t been by there, they’re starting um to begin work on the amenities building, uh, so that’s on track for, uh, next summer to, uh, to open up. It’s it. Thank you. Um, one second,

we’re just gonna troubleshoot. Are, are we having technical difficulties. Russ cannot hear us or we can’t hear him. It’s muffled. Oh, I do that. That might cause them to hear me cause they’re right there, but um. Hamilton Weha Cam friends. We’re getting news that the folks that are online were very

muffled. They can’t hear us. Do you know what that would be? My, my screen. Yes. Yes. Should be able to hear you. OK, Virginia, if you’re there. We have no sound. Is that what you said? Well, obviously she doesn’t know if I’m saying there’s no cramp. Computer. No, not that. You can hear us online.

OK. Russ, I see that you’re back on. Can you hear us? That would probably be enough. I’m not sure. Darcy, I also see you. Are you able to hear us? though. It could be. But, I mean, this, this. Yeah, because you’re, you’re, because because yeah, cut off the mics, not off the

computer. How many of these are there? Oh, we just can’t hear them. No, they can’t hear us either, they said. get them cheap over here telling me. Do you want me to just hand me a job and see what happens. Gives me plenty of time to. I’m I’m

gonna check them later to make sure they’re all. Please. Yes, would you? It’s not better. Is Joe en route or just he’s That’s a long drive. Is that any better? No. They’re all green. I think it’s just you can’t hear them talking through the. You have to put your volume up, I think, but it

shouldn’t be coming out of the computer. They, we usually hear people up here. Let me with no experience, figure this out, by all means. Do we have a key? It was open. You fell. Oh. OK on there. OK, Ross Stevens, can you hear us? Can you hear us

now? The Should I be putting mic right here? You like a degree. Right. I’m busy, can you hear me when I talk into a mic right here? Oh, that’s Not good. there up the volume. That’s telling her computer that. Can you uh just unmute and talk to your computer and just see if they can hear you.

OK. No OK, hold on. All right, we’re looking. I think they want my update again. Um. You what? Oh, my update, they want to hear it again. That’s all this is. I can’t hear. just Is it possible to sign these many things. Oh, my Lord. OK, can

you hear us now? Russ, you cannot hear us. Is that true? He No, we can’t, so we can’t hear him here. He’s talking. We cannot hear him here. No. So You do. That Well, that’s for this computer. She’s Is it? So try turning up, hold on one

second. Let’s. the volume you want and you turn it? I heard something. Russ, can you try talking to us now? Best one. All right. OK, that’s only coming through the computer here though. And So what you let people know I do not want to hear his update again though.

Oh, thanks. You guys can hear us through the mics. It’s a, it’s in a I lost you off the computer. Oh, great. OK, so put that back on input on the top. Yeah, hit input, OK OK, can you hear me through a microphone now? OK. Yeah. No, we can’t hear you. We’re working on the

output volume. In the meantime, Does anybody know why you never catch elephants hiding in trees. Because they’re so good good at it good at it I’ll send it back good at it I did not sign. I’ll send it back Do all. Do my best. Um, can you go back to your audio Where’s my Now It’s

because the mic’s right there. Um, there’s a volume. Ross, can you talk? Step 12, step 12. Yeah. So, only through the, uh. Sound output. Yeah. Yeah. Yeah, this is supposed to be off. Yeah, it is, um. No, where’s the control? Window control V. Yeah That computer is not controlling. All right, Ross,

try it again. That 1212 we can hear him, you want to just go through that computer audio. Well, I think the problem is people at home may not be able to hear. I can hear him. They can hear him. It’s just whether y’all will be able to hear from over there. I think we’re fine,

I can hear. OK. Um, we are going to For now, we’re going to continue this meeting in, um, This fashion, so we’ll be listening, we’re gonna find out that everything was writing on that cord and the second you plug it in. Oh good. OK, fine. Um OK. We’re not going to have Bill repeat his uh public

comment even though it was. building. Um, last thing, I just want to give a shout out to a number of folks, uh, gathered on the online to express their jubilation about the first ever publication of the Hamilton Wyndham News, um, folks were beside themselves with joy and delight. Um, I think there were like 160

comments on one of the posts online about people just being delighted to see a local paper again and to hold it in their hands. So I know that was a labor of love. We’re all delighted to continue to see, um, You bring, you know, delightfully unbiased news and sports editing to the town.

Um We’re gonna get that hard hitting news? Hard hitting news. I mean, there was, I mean, there was some pretty legit stuff in there. Um, With that said, we do have Russ Stevens here joining us for a department head report on the Hamilton police. Department and some upcoming uh Items for us to take care of. Russ, welcome.

Um, at first. You that Yes, we’re just going to make you a little louder. And people are trying to quiet me up. No, not tonight. All right, go ahead. So first and foremost, I just want to thank everyone, um. When I, uh, the death of my son two months ago, they would have

reached out the car to the text, um, I mean a lot in my family, so. Take you off of that. And switching gears to go. It’s back out and we have our. Annual ride. And I got to say every year. among people that come out during the holidays being dropped by i now for the

less fortunate. We had a bag full of gifts that went to Sri Hospital, uh, for the, for children that can’t be home on this fall they coming up for Christmas. I felt things but thank everyone. Again for that well. Um, we have to do face within the. Roberts and we have uh some new hires with speed

with speed re retiring with speed re retiring we got with speed re retiring we got this stuff with speed re retiring we got this stuff will take with speed re retiring we got this stuff will take months to with speed re retiring we got this stuff will take months to report retiring we got this

stuff will take months to report to how they report as well. So we have for anyone that sees you. They go uh we are a community. About coming into the department they always open up. The Department, if you were able like and you would like to pull the 5 drop. Uh, the main reason Joe asked me to

come here this evening, um, as some of you may know, I am now my back. 15.5 years that You Um, I decided that it’s time to. 5 on And with my 5 of the people from. And uh I got to say I had a great great career with the MPCD. of The select board

member I’ll answer that work for all the way back to Canada. There is enough with that. The employees that have worked with the department heads that I work. top of the 5 half years And they want you Uh, where everything is given and uh the teamwork that we have with you.

Buy what you’ll want to talk about the. um, the process. And it’s a 5 day process. My. Um, so we just want to talk about that for a little bit, anyone have any questions please just ask. So When I talk you talk you over the, uh, see.

That process is, so the process we need. The 58. Yeah I do the announcement. The analogy is created based on my code. OK script. by information from the town. Um What the package was going through the medicines package, so it’s a job description that’s created. Job prescription gets will be published for. The first description now.

Association. which reaches out with several 1000 members. We also push it out in that walk was it? We to see So that will stay out there for 30 days. At the end of the to be have to special candidate. in their application. Well their resume in a one page

cover letter. Um, we said that is. Yeah. Look at the resume, make the resume. On the resume, there are several different ways. look at For it ranges of how one we have on we push this up you. For and. Right Where the 10 years experience. In 5 years of administrative experience. an individual That

minimum bachelor’s degree you want an individual um who has a mass like barriers in 48. As well as a driver license. individual and psychological examination. medical examination back on. All that is gonna be in the job. For the job. and see which candidate. For OK The next phase Yeah Response for written.

asking questions, the questions that are based on how any candidate should be doing their homework as a piece to the top. That’s um for the written essay question will be question based on the account. It’s a water The question based on 5 as well as specifically Hamilton. We also look at communication

skills when we get the responses back to the essay questions. Um, you’re not looking for an English major, we’re not looking. Be part of the But you have to have someone who has to go through lights. So we look for that as well. Massachusetts is. He has And with a post commission we

want someone we’re gonna develop questions that also. Call We then And then after that it’s going to be more. Your question And the or what to do question, there are a second set of questions. And we look at that the I community What did you know about I would Medication skills, it will.

What, what did you 5 get. And then after that it’s the in person. so Yeah. 3 to 5 part of the 4 terms. Which will be done at the The assessments until they process the formwork that. Um Is this gonna be evaluated. While she outside subject matter expert. Chiefs that are trained to do it but that that.

It It’s like to I gotta say it’s, it’s about the skill set, but it’s also like you said And I’ve worked with smaller department. work department and and it’s about the 5th block. I think we have to do the right thing. Um, it where the process we call strict guidelines that that we’re looking. For that

Nausea I After the injection center. In this space which holds out a lot more there. After that we come to the last page. manager he got. And the final. And to be interviewed. In the final But pointed out in front of the first What So If it was done, then the candidate will sign off of additional

letter of appointment. That’s gonna be given to the candidate. After the kid gets a conditional letter, then you can. I I negotiations That and once the traditional letter is signed, then we can. Start doing a psychological. That Um, the light. Not period of time scheduling all Psychological and And a police orientated.

They can’t go to their own one of the doctors that will be set up to. people I have to be a psychological That we got After that, um, there has been there. this dark when it can start. Most likely this candidate will. It’s gonna be a minimal have 10 to 15 There is minimum 10 for

fibers. It is You’re looking for someone that has some knowledge about questioning, they will take someone that has some knowledge about managing people, you look for someone who has some knowledge of community. Please And That’s You’re I Who accredited Pourative Since 2012, so you want someone that’s aware and knows how to manage a credited.

But I will say that and I’m not saying that because I’m at the help, but I. say that when you turn the keys over I keep Yes We have a good sleep. We have a good. good officers. We have officers that know our department. We have officers that are connected to the community. So was that

fortunate enough to get this position and I do mean that oh I would be fortunate enough to get the position. Um All we have to do to the next level. So I’ve taken it to my level, we need to take it to their. that That assessment And then the power manager interview

they finally come in and put his candidate in part of you all if you all can decide whether you’re gonna confirm or not on that. In the interim there there’s a next letter that next letter that conditional letter that goes. On the conditional letter is signed, then we do the cite the

medical and the background investigation for this. And negotiate. So with the 30 days. With, can you hear me, Russ? Oh, can you hear me? Again, I’m holding her We did, yeah, it’s just the mic, the mics aren’t working now. Um, so the 30 days for the the announcement and

the waiting period, and then you take resumes. And then the culling sort of starts. What is the total timeline from now until you think that we’ll have a presentation of a final candidate. So if we put it out, the only thing that hurts us right now is the holiday, so I’m gonna push it out probably.

I’m gonna push you out January 1st 30 day put it together. January or February we want, um, once we get the resumes, the first week we’ll go through the. Now anywhere 25 to 30 plus or minus 5 in that in that range of candidates, um. And which I would say that more. For my, I

would say by the. a box if everything moves right along without any hiccup. and the end of March, we should be. Have a, I mean we can speed it up as long as everything’s. Firing and really is Get it done probably better than the old times. OK. Try to No, no, I just, I just wasn’t certain if,

you know, with all the, all the psychological tests and the dangling participles if you know this was going to be sometime in July. Um, it’s my understanding that we do not have a Intra-departmental candidate. That is correct. We, well, We did, um, but after I announced I was going to retire

that he wants to retire so we both have 41 years in uniform. Well that’s been at the same 41 years. And uh, you know, he feels that. It’s time for him to move on to promote, so he was the, he would have been the succession play. We had a

succession plan in place after they retired, um, but now we got the James is not but now we got the James is not stop real straight on. Um, to help transition the next candidate in you really need to you really need to go you really need to go my doctors try change the self of knowledge,

he’s good at. That with great supervisor with great fun and That’s someone that just the candidate is gonna need something to create this position so. from, um, so cris agreed to stay, um, several months after the candidates get appointed to higher. I Before we And did we do any sort of

similar search for Captain, or is that process completely different internal process because internal process because internal process because cat can go so that’s an internal promotional process which we have a policy on, uh, which is typically doing external processes. But the chief position we’re doing an exello. But the gap is position that I Anybody else have any?

Questions or thoughts about You probably have to come down here because the volume, the audio’s coming from the computer. one is um Chief Stevens leaving Chief Stevens, do you have a, a departure date in mind? My last day will be June 30. OK. And then Scott will stay on for several months after that, and

you’re saying Scott will stay beyond June. Got it. OK. All right. Well, as grateful as we are that you have this process well in hand. We’re certainly sorry that, uh, you’re leaving us, but We trust you’ll find us someone good, Ross, no pressure, but. The one thing I would do is when I tell you it’s out for

nothing. and my family, um, the down to the bottom of my family that I would never be. That’s the bottom or or any of you or they haven’t told you, um, you accept to be picking it a half years ago, the stranger from Connecticut. I would never

leave you alone. I will make sure you get a good candidate. Recording in progress. Russ, will you speak. You had a reverb there, but say it again. OK, hold on. Hold on one second. So mute your Zoom, OK, and mute your speaker I think they can

hear us, but we now can’t hear them. Can you hear me? Yeah, now. Yeah, it’s fixed, it’s fixed. Woohoo. OK, Russ, talk again. Sing a song. I really, you don’t want to hear that. It’s it’s a weird audio though. Yeah, we can hear them, Bill, but it sounds like he’s in a

well. You know, well, at the bottom of it, in fact, in a cave in a cave in a cave coming out of Nothing. Nothing. So, um, I missed one thing being way down here and maybe we can answer the question internally, but who is the we that selects the candidate, interviews a candidate who’s on that? Who’s

that? Who are those people? Is it? It sounds like there’s a panel, uh, of, so Russ starts it and then there’s a panel of other chiefs that also review it. Is that true? So the panel achieves the assessment center. We give the, the Ranking of the final candidates is given to

Joe, the town manager interviews the town manager puts up his candidate to the select board. The select board has to either confirm or not confirm, um, Joe’s, Joe’s appointment. OK, did that, did you get, did you get that? It is, but it’s I think I think he was fine with that process.

The selection committee is an executive meeting? I just want to understand that we don’t need to do it tonight, but I understand the process, like how many meetings do we need to have is the executive board, like it’s not just one meeting. So. But my understanding is that we being the select board

are not part of that. Calling down process, we’re presented with the candidate once that’s gone through the Chief in the assessment, the assessing board and Joe. Is that correct the town manager, the strong town manager statue, Joe has to put his candidate up to you. You have to interview the candidate

at the end, and then you’ll make, you either confirm or not confirm Joe’s selection. Right, but I, I think. Mhm Russ, can you hear me? I can, Rosie, go ahead. Hi. um, just the question, uh, I think, um, about the uh selection committee is that you and who else is that along with you who

um goes through the resumes and then calls down to a final number. If, if that’s going to happen, Joe needs to tell me who his selection committee is going to be right now it’s myself. It wouldn’t right now, it’s, it’s myself, it’s Joe, it’s the HR director, um, I don’t know if he’s appointed

anyone else to do that, but the final confirmation of the candidate is the board. By the strongtown statute, he puts the candidate in front of you all, you make the final decision to appoint him not to appoint his candidate. So we haven’t gone through this process in a long time, so I’m trying to make

that makes sense. Think we haven’t gone through it in a long time, right? So I just want to make sure we define it and understand, go through the right steps in the right orders. So I think when Joe gets back, he can maybe put a calendar to

it and a number of meetings it will take just so we are lying. I think it’s important that we do it the right way. Yeah, but it sounds like to me we don’t have anything to do with it. We have to interview We have to interview yeah, but like Joe

brings them to us and says this, I mean, they’ve, we’ve now spent 90 days vetting this person and now. Do you accept them or not? It’s not like they bring us 3. I just want to double check that. It doesn’t make perfect sense to me, but That’s not how it’s usually gone, so just want to make sure

I’m not saying anything’s wrong with it. Usually we have Joe brings us more into the loop than just waiting to the end, but let’s wait till Joe tells us. But I think, but once again, sorry to see Stevens go, so we want to do our best to vet out the next candidate. Big shoes.

Anything else? No, just thank you for the last 15.5 years. You did an awesome job, set the bar really high and in advance, I thank you for all the work over the next 3 months to, to backfill your big shoes. Thank you, Bill. I appreciate that. I truly we all, we all echo that.

Thank you for those words, Bill. Hope you get some time with the family. I know this is going to be a, a difficult one, but I hope you have some, some good time with the family over the holidays and We’ll, we’ll see you in January for this, this selection process. Yeah, I agree. Thank you very much all.

Enjoy your evening. Thank you. Bye. Bye bye. It’s like there’s quite a few vacancies out there for police chiefs. I’m going to become one. Well, right, because I’m completely unqualified. Um, all right. That’s fine. I’m We now will quickly have um public comment as a reminder, public comment is 3 minutes on a topic that is

not on the agenda. If your topic is on the agenda, I ask that you please wait until your topic is raised, at which point we will take your comment. Uh, that said, is there anyone here in the room or online who has a public comment. Awesome.

Uh, next is our consent agenda. We have 3 items here. They are each approval of minutes. They have minutes from August 19th, the minutes from October 21st and the, and the minutes from, uh, November 18th. Are there any adjustments or amendments to any of those minutes that were presented in the packet.

I make a motion to approve the consent agenda. 2nd, 2, all in favor. The ayes have it. Consent agenda passes. Uh, and now onto our, uh, our core agenda. First item is an update of the annual town election calendar and ballot openings with our very own Corinne Kale. Good evening everyone. Corin Catown clerk, um, nice to see

everyone. Thanks for the opportunity to be on the agenda. Tonight I’m here for 3 reasons. First, to provide information about the April 10th, 2025 town election calendar. Second, to identify the positions that will be on the ballot, and third, to give you, um, and anybody listening, some additional information about other related upcoming initiatives out of the clerk’s

office. So April 10th, 2025 is the election. It seems kind of sort of far away. But um it’s really not, and a lot of the deadlines that clerks need to build into their calendar, have to do with state law. So, um, One of the key dates there is

nomination papers that come back in are due to us 49 days before an election. So that’s how we build the election calendar. All that being said, nomination papers will be available Monday, January 13th and are due back Thursday, February 20th. Um, and as was, um, the requirement last year, Hamilton papers require 37 signatures. That number is

different in every community. For us, it’s 30. 7 and 40 for the school committee. Again, they’re due back February 20th. The last day to object or withdraw is Monday, March 10th, so candidates still have a little bit of time to make their final decision, and then I literally order the ballots

the next day on Tuesday, March 11th. And on that note regarding the ballot, um, and I’ll look at Bill Wilson especially regarding the school committee, because any ballot question language that’s going to be included on that ball. it is due to the clerk by March 6th. Again, that’s law, 35 days

before the election. So that has to be voted on by the select board prior to that, and I think on the ATM calendar or, um, or the, we have to double check some of those dates because right now the last version I had showed you voting on that language after March 6th, which I will continue to

monitor and build, you know, schools definitely. I think the language comes very much from the process. Nobody’s really creating it, but obviously for school committee to vote on it and get it to the select board and then, um, and then to me by March 6th include it on, OK.

Second reason I’m here is what positions are going to be on that ballot, so we will have 11 positions on the ballot this year to expiring terms on the select board, Caroline and Tom, the town moderator, it’s a one-year term, so that’s always on the ballot. Board of assessors, it’s a 3-year term,

and there’s 1 on the ballot, Chris Campbell is up for reelection. Planning board this year has 3 on the ballot. They don’t always have 3, it’s usually 2, but this is the one year they have 3. So Amil Dahlquist, Beth Hur, and Bill Wheaton are all up for re-election. Again, those are

3-year terms. On the Hamilton Wenham board a library trustees, the one Hamilton position is up for re-election this year. That’s Jane Kuzel, 3 on the school committee this year, um, and as we know in school committee, they’re not earmarked or dedicated per town. They’re all at large and there are 3, the individuals who are

up for re-election are Amy Kun Kunberger. I can never say her name right, Kunberger from Hamilton, and then David Frankel and David Polito, both from them. All this information will be on my web page, hopefully even tomorrow, um, shortly thereafter. The other thing I just want to raise with

you so you’re well aware, is, uh, regarding the housing authority, there is a position up for re-election, but there was a law passed in 2020 that mandated that one member of the housing authority board, be a tenant board member appointed by the town, which means appointed by the select board.

Hamilton has had a waiver from that requirement. because there was an elected member, Joanne Copeland, who was a tenant. So we were able to get a waiver from that until her term is up. So now that her term is up, we are required to move that elected position to an appointed position as a result

of that, the 5 member board will be one appointed by the governor, 3 elected, and now 1 tenant member appointed by the town. So I am actively working with Jim Holt, the director of the housing Authority to get that appointment process in, in order so that by April, there is someone. Who will be um

appointed by the select board. is that for the appointed member, will that also be a 3-year term? Yes. OK. Oh, no, good question. Um, I will double check that. I think so. My instinct was yes. um, but I, I will definitely double check that. Thanks. Good question as usual, um, so next steps for me

with the elections, I will be sending emails if not this week, next week, to all those who are up for re-election and providing them with the election calendar as well as the other important information at that point, most specifically the campaign finance law requirements. Third reason I’m here, just a few other related initiatives.

The, um, calendar year 2024 campaign finance year-end report is due January 20th. So all elected officials must file that report regardless of when they were elected. So that’s the one even I have to file too. Anybody who was elected has to file that report. So I’ll be sending out emails to everybody with a link

to what. For is um so that we can all comply with that deadline. Uh, next item for me is the 2025 census forms will be arriving at about 29,000 2900 residences before the end of the month. The dog license renewal form in the trash schedule, as we’ve always put in in the past will also be

included in 2024, we had about 2000 returned, so around 71% are people who just They misplace it or just don’t like to fill it out, but I’m hoping we can do better and given I don’t have a presidential primary, um, to, to work on in the, in the, uh, late winter, um, I think we’ll, we’ll

continue to do our best to get more and more people to respond to that. Um, new calendar year 2025 means another round of conflict of interest, um, ethics training for all municipal employees, which includes elected officials, board and committee appointed members, so there’s a lot of folks who are subject to that requirement. When the training

system went online in 2023. I did have everybody complete the training that’s required every 2 years. So even though it probably seems like yesterday that some of us took it, that was 2023, and many of us will be subject to taking the, um, full training again in 2025.

And as a reminder to everyone, we all have to take the, um, we have to acknowledge the, the summary of the conflict of interest law every year. It’s a little confusing for people. I, you know, I already did that. I already did that. Well, no, you did the training piece. You didn’t do the acknowledgement

piece. So, uh, even over the next couple of weeks, I’ll still be, um, contacting people who are still not in compliance for calendar year 2024. so that they’ll be nice and clean just in time for 2025. So that’s, um, that’s it. Um, any questions on that? Again, I’ll post it on, on my web page and always

available for any questions, so. OK. Thank you. Thank you, thank you. Um, All right, uh, the next item is the approval of the annual license renewals, um, there are a great many of them. I think there’s almost 30 of them in the packet between Victualler’s license, Class 2 licenses, liquor licenses,

retail packaged goods, licenses, etc. um, so my plan is to go through them, I think, one by one, announce which one it is, what they want, if you have, if you want to stop. We can and just go as fast as we can through them, um. Does that

work for everybody, or was there a different path you all wanted to go down? That’s fine. OK. Um, so, Let me, let me get back to it. Hold on one second. Um, Did you have a hand in this packet? OK, I’m just, yeah, well, I’m gonna, there’s a list, there’s a pack em right here.

So, uh, the first is a common victualler’s license to, uh, the American Legion, uh, for the calendar year 2025 ending in 1231-25. I will entertain a motion to approve the victualler’s license for the American Legion moved 2. Um, all right, any questions or concerns? All in favor.

I, awesome. Second one is, uh, I will entertain a motion to approve the common Victualler’s license for Fox and Fern Holdings, which is doing business as the post for the calendar year 2025 ending on 12:31-25. Any questions? So. So moved. 2nd, 2nd by Bill, uh, all in favor. Bye. Bye. Uh, I

will entertain a motion to approve the Common Victualler’s license for Five Sons Pizza for the calendar year 2025 ending on 12:31, 25. High move for that. My favorite place I’ll second by Rosie, all in favor. I, uh, I will entertain a motion to approve the common victualler’s license for Leva Donuts LLC doing business at

Dunkin’ Donuts for the calendar year 2025, ending on 12:31, 25. So moved. All in favor. I will entertain a motion for the approval of the common victualler’s license for Crosby’s Market Inc. doing business as Crosby’s market for the calendar year 2025, ending on 12:31, 25. So, all in favor.

I will entertain a motion to approve the common victualler’s license, uh, for Ashcar Inc doing business as Hamilton Convenience Inc. for the calendar year 2025 ending on 12:31 25. 2. Uh, uh, an Olsen with a Wilson, uh, all in favor. Hi. Uh, I will entertain a motion to approve the common

victualler’s license for Hamilton House of Pizza for the calendar year 2025 ending on 1231, 25. 0. I’m giving it to Rosie with an open second all in favor. Hi. Hi. Uh, I will entertain a motion to approve the Common Victualler’s license for Cumberland Farm Inc store number 6747 for the calendar year 2025, ending on 12:31, 25.

So moved all in favor. Uh, I will entertain a motion to approve the common victualler’s license for the Myopia Hunt Club for the calendar year 2025, expiring on 1231-25. So moved all in favor. I will entertain a motion to approve the common victualler’s license for the Weathervane Tavern Inc doing

business as the Weathervane Tavern for the calendar year 2025, ending on 123125. Some Second It was a Rosie with an Olsen. All in favor. Uh, I will entertain a motion to approve the common victualler’s license for the Community House Inc. uh, for the calendar year 2025 ending on 12:31, 25. So moved.

Second, all in favor. I. Uh, I will entertain a motion to approve the common victor’s license for Indigo Restaurant Corporation doing business as 15 Walnut for the calendar year 2025 ending on 12:31-25. So moved. 2. All in favor. Uh, I will entertain a motion to grant a common victualler’s

license to turnbuckle LLC doing business as honeycomb for the calendar year 2025, ending on 12:31, 25. To move all in favor. Uh, I will entertain a motion to approve the common victualler’s license for A&M Motors Inc. doing business as A&M convenience for the calendar year 2025 ending on

1231-25. So moved. Second, all in favor. Uh, I will entertain a motion to approve the common victualler’s license for the general store for the calendar year 2025, ending on 123125. So moved. I. All in favor. All right, uh, we’ve gotten through those. We’re now going to move on to the Class 2 license.

You can read them all together, but unless you really want to do one by one. No, I don’t. I just didn’t know I couldn’t find a singular list, so so It’s right there. Yeah. Where? Right here. Right there, right there. Right here. Oh, yeah, yeah, definitely. Um, we just did those. Where’s the. So when you

do these. That’s wait, this is um on premise liquor, we do the liquor license. So we sign these? Yeah, the only question I have on liquor, hold on one second. So, honeycomb applied for victual victual I probably said it wrong the whole time liquor, which includes sale.

And Restaurant and I just want to make sure. Remember we had this conversation with them. Last year that once they opened the restaurant, we weren’t, they weren’t going to sell. For Off premise You remember that? not. Let me just look real hard. Yes, I remember that, but there were some loophole. And I’m not

sure when that loophole expires. Um COVID related or it was but they extended that to be able to sell and serve. Alright, great. So they were wrapped up, but I don’t know when that expires. As our right, so I’m happy to group all of the liquor licenses together, so entertain a motion to approve the following liquor licenses

for the calendar year 2025 ending on 12:31, 25. Myopia Hunt Club, Weathervane Tavern, the American Legion AP Gardner Post 194, 15 Walnut Tavern operating with Indigo Restaurant Corp, The Post with Fox and Fern Holdings LLC, Honeycomb with Turnbuckle LLC, Community package store, the. Marco Corp, Crosby’s Marketplace, Crosby’s Market, Hamilton Convenience Inc. Asbar Inc. A&M Convenience, A&M

Motors Inc. Harrigans of Hamilton, Harrigan’s JK Inc. So I moved. 2nd all in favor? I just, I just have a comment. Yes. Regarding the A&M motors, the name of the principal, um, his address is listed as a PO box, and we should have an actual address, the other, um, Um, the other license

applications all have address and appeal box is not an address. OK. Do you want to pull the license out for that reason? Ah well, I think. I, we, we should have an address other than that, um, it as long, I mean, if we got an actual physical address, I’m fine with that. OK. So that’s the only

comment. The others are fine. OK. Uh, do you make note of that? Awesome. All right, all in favor. Hi, sorry, so sorry, no, it’s OK. Um, next is entertainment licenses. Uh, I will entertain a motion to approve the entertainment licenses for the American Legion AP Gardner Post 184 and 15 Walnut Tavern. So moved.

Say again. Uh, all in favor. Uh, next we have the class 2 license, uh, I will entertain a motion to approve the class 2 license for A&M Motors. So moved. Second, all in favor. I, I. Let me just confirmed they. Yep, that’s why I was going to go back through this just a oh.

Uh It’s the Meadow Brook Farms and the Hamilton House of Pizza new owners. So Hamilton House has a victualler’s license. Here, but then we show that they have another one here for the new owners. Why would that be the case? Uh, it shows that we got a Victler’s license from Hamilton House of Pizza on the

11:25, they paid $50 and then they reapplied on 11/26 and paid another $50. So they now have dual. License applications the calendar they have to pay a portion of one year and then they renew it because it’s a calendar year. That’s not true. I think they’re all, and they all expire on the same date.

Before and then they’re paying for 25. I don’t know Um, let me just I All right, well, just to be safe. Um Yeah, they did So, uh, I will entertain a motion to approve the common victualler’s license for Meadowbrook Farms and the Hamilton House of Pizza under the new ownership. So moved.

Uh, all in favor. I, I. Um, OK, let me just confirm. So we did liquor license, we did class 2, we did pictures, we did entertainment, um. James. OK, that looks to be. Everything I would say I would make there’s there’s 4 follow-ups, right? So do we want to make a motion that Joe fis stuff up before

issuing the license or how do you want? I don’t wanna moralize the four issues we came up with, right? So one is. I make a motion to joke. Get feedback on the fine for for issuing the specific licenses to 12. A&M Motors to get a new license. I mean, uh, at a street address, not a PO

address to To um Find out what the owners of. The new Hamilton House pizza by the duplicate licenses. Um-hum. The third one was, um. And that was the honeycomb, yeah, find out from honeycomb in the liquor, do a liquor license expires and the 4th 1 is find out why treat does not have a uh fixture’s

license. That’s a good question. Hm. We want to second that motion. I’ll second. It’s good, uh, all in favor. Aye, aye. Um, I also would like to point out that in here, there is A license for public entertainment on Sundays. But we also have. Weekday and

Sunday. For the post. So I just want to make sure. That we confirm that when we approved the entertainment licenses. They were, they covered both the uh the weekday and Sunday and the The Public entertainment on Sunday. I don’t know why they’re listed separately, but they are.

Mhm Well, I just, again, because I went, we were doing a one by one and then we switched this list, but this list doesn’t match the, um, The ones that are in here. So if you see, look, this says. Yeah This one says a weekday and Sunday entertainment license and then this one says weekday Sunday,

and this one says a public entertainment on Sunday only. string. But it could just be that it’s all subsumed in the same, maybe they only asking for that, but it’s really part of the whole, that’s fine. OK, I think we did it right, um. But OK. to do it. Does the town have a deadline to do anything?

Well, they, they had 30th. Well, the the their current, uh, licenses all expire on the December 31st of this year. So they have to have them in hand by next year. Virginia, did you have a question? I, yes, um, it was this section, and so I waited for the question for this session. Um, on your, uh,

packet, um, underneath all the minutes that you reviewed the 3rd page down after that. As for an alcohol, um, Controlled Commission and there’s a line down below that says seasonal population increase estimation form, and then they have a list of How to list X uh estimated increase in population, I assume, assume it’s for summertime, um. What’s that

doing on an alcohol control commission on. What you use it for, why is that they, you know. Any information you can give me, I curious. So I couldn’t be a 100% sure, but I don’t know that it technically applies in our town because as I recall, when we allow patio seating, um,

we do not allow an increase in occupancy under the liquor license. We just have them remove seats from the indoor and count that headcount to the outdoor. I believe that that’s what I remember from when we did it for 15 Walnut, but I, it’s probably true that in some municipalities, you can

increase your overall. Um, capacity, if you have dedicated outdoor seating, um, but that just, I, it doesn’t apply to us. that would be connected to how many people come here for the summer time only. It would increase your population. And if you have the number of seats, so based on capacity was, yeah,

if your indoor capacity was 50, but you had a patio that could seat 30, it would put your overall capacity at 80, but that’s not how we do it in Hamilton. If you have a capacity of 50 and you want to put 30 seats outside, then we

tell you you have 20 seats inside and 30 seats outside to maintain your 50. I do understand how we figured it out. I just, I still don’t see any connection to More people come in to stay at Asbury Grove for, you know, July and August. Oh, you’re saying it’s, it’s a population for the town.

Yes, Seasonal population increase, estimate estimation form, I assumed underneath the day we’re talking about people, not, I see what you’re saying. Sorry, I misunderstood. I could be wrong. I don’t know. That’s why I’m asking. I don’t I’m, I’m guessing it would apply to whomever is requesting a license. I think Caroline, your interpretation is, uh, Yeah.

Yeah, because it’s alcoholic beverages control commission, and it’s part of a general um application. Yeah, right? Yeah, we, we do not know for sure, but I’m happy to ask, um, Joe if he knows, um. You know, curiosity killed the cat. I don’t want to die. No, I know, well. It could also be

something that was established in 1952 and we just keep doing it because it’s in the form. Um, all right, uh, with that, we will move to our next, um, agenda item. This is a quick one. we approved the select board meeting calendar, uh, but it turned out that we, um, Approved a meeting on Veterans

Day, so we just need to vote. To amend, um, Patriots Day. Sorry, what did I say? Veterans Day. I meant Patriots Day. Um, we need to vote to amend the select board meeting calendar, um, And I believe it’s now going to be on Tuesday. Is that the case? It’s in here, 1 2nd.

It is. Yeah, so it was going to be Monday, April 21st. The question is if we would like to move it to Tuesday. April 22nd, or if we wanted to have Back to back week meetings on the, what is it, the 28th and the 5th Tuesday’s fine with me. Tuesday’s fine with me also.

OK. Um, so I will entertain a motion to move the Monday, April 21st, 2025 select board meeting to Tuesday, April 22, 2025. Sorry. That’s, that’s right. Yeah, I mean, it’s gonna be a, a light so I should not comment. Um I will no longer be on the board, so I also will not comment. I’m, I’m happy to

just move it to Tuesday. Tuesday, let’s make it Tuesday. OK. I make a motion do. Change the April 21st meeting to April 22nd. Uh, any additional questions, comments, concerns, or queries. That is April vacation week. Yep. There’s a good chance I will not be here either. Well, you can you are

sure I could The other thing is that um As we learned, it’s not easy, but a meeting can be held at any time of day. It doesn’t have to be in the evening. Right. And if you have, and as, as we get closer, if we needed

to amend the day that would be OK as well. The call in makes it easy, so. All right, all in favor. 22nd. Um, OK, the next is to approve the letter to the planning board confirming the authority of the fire chief and recreation director to represent the town on proposed building projects. Um, this

letter is in your packet, um, oh, look, my name is. Yeah. My name is on it. Um I’m happy to do a dramatic reading or if folks have seen it, I won’t do a dramatic reading. I’ve seen it, but others have not. It’s, it’s not a long letter.

What’s it, is it regarding a certain project or just it’s the antique fire last week. Just want to, um, ascertain that, um, Ray Burnett, fire chief, has the authority to, um, um, Submit the application for the for the um Model T building. Yep And this letter confirms that. It’s not a long letter

you should let Caroline to read it. The only question I have the discussion at the planning board meeting, something happened. Yeah, there wasn’t a question on where it was going or anything. Was there any debate on anything? There was some. There was, there was some discussion about it, but it’s a

site plan review, so it’s, uh, so it’s can be conditioned, but not. Denied and the location, um, they will probably continue to have discussion tomorrow, um, at the planning board meeting, so stay tuned. So this is helping, this is helping the cause. Yes, exactly. It just gives Ray the authority to

bring the application forward formally to the planning board. Yes. Why is it and recreation director? Well, this is a separate issue. The pavilion at the patent. The patent Homestead Pavilion. OK. So, So moved. Great. Great, um, Any additional conversation? All right. All in paper. Caroline, will you, um, just make sure that that gets signed and faxed

over to or sent over to the planning board for tomorrow night’s meeting? I didn’t see it in there. Do you want me to just pull this out and sign it. OK, I will do that just in just a moment. Thank you so much. So the, the next item is the approve the authorizing y’all,

what is going on? Approve the authorizing resolution for financing of the energy efficiency project for the town, uh, for the Hamilton Town Hall. Um, You Yeah, I just, so just. Yeah Wendy, we’ve already been over that at at the uh several weeks ago, right? We talked about that. OK, it just like a

reiteration or confirmation of that is at the point where we’re ready to close and so now Joe’s seeking your approval to sign on behalf of Hamilton. OK. Right, I talked to Joe on it. I’m OK with it, but I’m not sure. for the discussion but I talked to Joe makes sense what we’re OK. He just needs

permission to be the signature. We did go through none of the lease payments, nothing changed relative to the. I didn’t think so. I went through what it looks the same. Um All right, so I will entertain a motion to approve the authorizing resolution for financing of the energy efficiency project for Hamilton Town Hall. Second, I

mean, so moved. Second. Any additional discussion. All in favor. Um, I do want to go back because I agree with you that we said it, but we didn’t make a formal motion. So I just went to uh I would, I would entertain emotion to confirm that the motion related to the planning board letter was to

confirm the authority of the fire chief and recreation director to represent the town on proposed building projects. All in favor. Hi, is that I is that I we had to clarify that. But she’s raising her hand. Virginia, what? How can we help you? I was interested in finding out, um, How many Recreational director found

himself on a. In a position of Approving buildings. So it’s, it’s specifically, um, the project’s proposed in the letter, which is he is helping because the patent homestead now falls under the purview of the recreation department in in some aspects, he is lending his authority to that building project to help move the uh Joanna Patton, um, home

pavilion um, home pavilion projects just representing the application, not, yeah, he’s not. Prove he just representing the application in front of the approval boards. Yes. Well, um, the letter, as I didn’t just what you said that the chief of police, they um had down on the letter, uh, for him to approve

also, but um, Uh It sounds like it’s not really so much approval as they’re both being given, uh, permission we uh to do the application, applying to do the work as opposed to Um, thing that this building is good at. We agree with it, as an authority. Oh Is the concern that you feel like the The four

corners of their authority is not Well established. Does the letter say approve or does it say Confirmed that Raymond Burnett in his capacity as fire chief of of the Hamilton Fire Department is an authorized representative of the select board and the town with regard to the proposed project to construct an exhibition garage for the town of Hamilton’s

antique Model T fire engine on land in front of the Hamilton Safety Building. Right, so it’s not about approval approval approval about the other one says similarly recreation director Sean Timmons, who was working with the Director of Public Works, Tim Olson and the Friends of the Patent Homestead

is authorized to represent the select board in the town with regard to the proposed pavilion at the rear of the town’s property at Patton Homestead at 650 Asbury application, applicant party, he’s not proving anything. He’s just representing us at the application typically the select board would make could go before those bodies and

represent these projects, but we are assigning them as proxy still needs to be approved and reviewed by the planning board, the planning board and billing department whoever else lurking back there. Tim. Welcome. Um. But I, I understand it’s just, it didn’t, and then the way it was written, I, I, uh, thought they were giving them more

authority over selection of whether to build or not or whether the projects have already been approved by by the select board and the funding models have already been, um, approved and even the, the projects themselves are mostly approved. Um, it’s really just getting them formally in front of the planning board for site plan review. I understand.

They can it’s appropriate for them to be the ones applying for us since they work for the, the department that the work is within. Yes. OK, fine. Thank you. Yep, of course. Um, with that, I’ll ask if there’s any new business, uh, that we need to discuss at this meeting. I think so. OK, uh, as a reminder,

we are on a break until our Monday, January 6th meeting. Um, so everyone stay safe. Don’t make any poor decisions. Uh, and with that, entertain a motion to adjourn. Great. Uh,