OK? When you’re ready. No, I Me. Mhm. If. You still connected to Over. Uh, don’t think so. Let me in. Uh, hang on look. I may heads or something screen mirroring. No, no, we were just using it. We just Just tested. You’re into Zoom. You just can’t get the on. We’re fine.

You can go and I’ll just figure out I I don’t believe that I am It would it would be showing up there if I I didn’t show up for you, Eric, Or you just can’t sign on to let me into the rover. Uh, Go ahead. All right?

Well? Yeah. We’ll get we’ll get started. As long as you’re on the zoom. Right. All right. Good evening. Uh, at this time. I’d like to call to order the meeting the Hamilton Wham Regional School Committee on Thursday may 2nd 2024 at 7:03 P.m. and I will begin by asking you, uh or inviting you to join

us in the Pledge of Allegiance. Just, like the United States of America. Which. It stands one nation under God. Indivisible. Liberty justice for all. Hey, uh, just as a reminder to everyone that, um, this evening the meeting is being, uh, recorded and live streamed on HWC, A and on YouTube, and

we’re just working on a technical issue to make sure that we Um, of our zoom link projected up onto the screen there. OK? Um alright, so Restart. It’s always the problem. Um All right, so first up on our agenda, we have an opportunity for citizens. Comments. Um And. Mr. Tracy doesn’t it doesn’t look like we

have anyone on zoom, so I’ll address the people in the address the people in the room. Um So, Um, citizens comments? Um uh, if you do wish to offer a comment, I’m gonna ask that you, um step up to the podium and state your name and your

address. Um, And, if you would, um, to spell your last, uh, spell your name so that we get it correct For the minutes I asked you to, um Keep your comments to three minutes. Um, would Julia, would you be willing to be our, um, Timekeeper and Julia? Just? Ask that you just, um give us 30

seconds? Um, heads up when they are, um, approaching that time moment. Um And, then, um, just please do remember, um that this is an opportunity for you to be heard. Um, it is our opportunity to listen to what you have to say. And you to be

heard. Um, it’s not a back and forth or a Dialogue. Um Alright. It. Looks like we have our first. Uh Citizens ET the podium, please start. Yes. Thank you My name is Rick Mitchell. Uh 36 Hold on. I just want to make sure your microphone is on Is this on?

I’m not sure that it is. Um The light is on. Is it on. OK All, right? Yeah? No. I Think that’s better? Yep. Yep. Go ahead. Can. You. Hear me now, OK? Uh, my name is Rick Mitchell 36 Rock Maple Ave Hamilton, a 32 year resident of the I’m here

tonight because I watched th the last school committee session, and I was concerned that Because you saw and heard from a few dozen people that were opposed to the Cutler selection. That. Suddenly you were calling into question the whole decision making process has been going on for over five

years. And. Actually. I thought you kinda threw the school building committee under the boss by questioning the integrity of those people. So on a, you know, on a personal note, I I Wanna to sympathize with the kind of opposition that you, um put you in a hot seat tonight. As, a recently

retired planning board member for 22 years, I too many times faced a blistering public and private CRI criticism and attacks over my position on projects before the board. So. I sympathize greatly with the kind of position you’re in and the kind of opposition you see. Um So. I’m here tonight to say, really take heart and remember

the people you are hearing from represent only a very small minority of the 8300 tax paying citizens of Hamilton and wham! Um For, better or worse, the kind of opposition you’ve heard and will hear an increasing, uh Uh, intensity goes with the territory. Um and Uh, I don’t want you guys to back down or

doubt your decision making or your judgment. Do. You have a process. I think you ought to stick with it and and not be intimidated. When you see, uh, a concerted effort by a small minority of people to oppose the process or the decisions that you make. Um, first I wanna say a wholeheartedly

support the funding of a single school at Cutler has recommended by the building committee. My wife and I do not have kids yet over the last 32 years, we have consistently supported paying hundreds of thousands of dollars. In property taxes 60 to 70% of which go to the school system,

and we do this because we believe in paying, uh, paying it forward to the next generation. And. I also wanna counter that argument. Oh. This is gonna ruin the town. It’s gonna ruin the neighborhood 30 seconds. Ok, well, I’m gonna keep going for a bit more. Uh, second, the economics of the

building at one school at Cutler alone are compelling at 100 and 50 million versus 200 million for renovating the Winthrop Cutler school. It cost today’s cost If. We stop now and fail to act. We will forfeit $50 million or more and delay will cost tens of million.

Of dollars. In the future. Uh, and this is a Hamilton Re speaking. We are paying double for educating students because 70% of the land occupied by the regional school system are Hamilton and we’re, uh, tat, and they are tax exempt this on top of the taxes that we pay to support the schools.

Presents an unfair burden on the school on Hamilton taxpayers Now I will be finished in a minute. But I. I think these are important for you guys to hear so and there’s not a lot of people that are standing in line. So, freeing up the 14 acre town owned land at Winthrop realizes substantial windfall from selling the land

in future tax revenues. Once it’s developed and these actually can help pay off the bond cost for a new, uh, school at Cutler. And Hamilton elected officials and boards have taken a definitive stand on Winthrop versus Cutler. Unanimously, the select board in fin, com and Hamilton have stated they want

Winthrop site back. To generate tax revenue. That’s Why, the Hamilton School board and the school Committee, I Guess approved and signed a short term contract for Winthrop in a 50 year contract for Mr Mitchell. I am going to need to wrap it up for the three minutes, so I’ll, I’ll wrap

this up. Um, the survey that you voted to support while I understand why you’re doing that because you don’t think that you’ve heard enough from the public Well, Typically in a survey. You Get a 2 to 3% response. Well 8300 voters. That means you’re gonna get 100 and 66 to 249 people. And. This subject is so complex.

Educationally financially structurally architecturally that you can’t do a survey and ask people to have a intelligent response to answer a very complex question. So you’re gonna get a 2 to 3% response. Thank you, Mr Mittal one more. And. So I. I fear What you’re gonna get is, you

know the people that have already made a decision one way or the other? You’re not gonna get the other 98% of the voters to, um Thank you. So. I. Just urge you to stay the course and support the building committee as it was voted. Thank thank

you. Thank you. Uh, ants. 227 High one. Thank you so much for hearing my comment. Uh, I would like to echo what Mr Mitchell said. I completely completely understand your position. I think anyone who knows me knows that’s true, So. I understand It’s difficult to be, uh, in the face of public criticism.

I’d like to offer four comments. Uh, after last week’s meeting. The first is sort of procedural. Um and I would just like to note on the record because I don’t think it’s been publicly disclosed voluntarily. That School committee member member Trent Honda lives on woodland Bead, and although he may not meet the legal definition of an

abutter with 3 3300 ft. Woodland Mead has a private, solitary driveway that abuts the Cutler school. And I think anyone looking at his situation would agree that he has the appearance of a conflict of interest, which is But the ethical disclosures, which is what the condition of of unbiased perspective requires.

So. I hereby call on Mr Honda to further recuse himself from further conversation. He’s an abutter, um, in a more casual sense, and he lives on Woodland Mead and everyone understands the proximity of Woodland Mead to the Cutler site, So I just want to note that for the record Secondly, I would call

on any one of the school committee members who voted in the affirmative last week to pursue the survey to offer a motion to reconsider, which is allowed under Roberts rules because I think you should reconsider. I think the survey like Mr, Mitchell said. I agree will not provide you any new,

meaningful data. I don’t think you’ll get a sample that reflects the actual will of the people. I think you’re gonna hear from the supporters, people like me and the people who are opposed the people who are already hearing from, I think is a waste of our time and our Energy and our money

and I actually don’t think it’s gonna help. I also think it’s going to potentially derail the process that has been started so I would call upon a member of the committee to be brave and offer a motion to reconsider which you can do under your process. My third point is to support the

superintendent of the school Building committee and the teachers and the town people who are on it. I think to call into question that decision making process and the way that was done specifically to call into question. The, um The objectivity and the demeanor and the diplomacy of the superintendent was truly unfair.

I have been on this committee and I know that Eric is doing a bang up job and is consistently gotten excellent reviews, and I think it was very unfair that his integrity was called into question by Mr Honda, But I also think it was a bit unfair

that no one stood up for him in that moment or the school building committee who have studied this project in great detail more than a year 30 seconds. Thank you reasonable decision. I think it’s time for you to A step back from the public fire and think about who’s on your building committee who those people are.

They’re not wallflowers. Vinny is not a wallflower. Alison Godchild is a teacher, not a wildfire while wallflower and then you have people like John McGrath and Tom Myers and the town administrators. These are not people that Eric is going to bowl over. I think you need to honor their process and

their decision making position and sell this project, which is the best thing for the district and for the community. If, you’re gonna spend $100 million. You might as well get Brand new state of the art school for it. Thank you very much. Thank you. Good evening. Um Natalie, Hildreth 121 Linden Street in

Hamilton or the moves. Thank you for your time and your full time work on behalf of the schools. Um, I truly do appreciate it. Um, I also asked that Mr Honda recuse himself from any votes going forward on a school site at Cutler, of which he is a A butter on Woodland Mead. I’d also like

the board to reconsider the hard and time consuming work and final vote of the school building Committee for this MS B a opportunity. Mr. Honda’s statement, a bias and the implication of intimidation of the school building committee. Is not only inaccurate but an oversimplification and an insult to the members of our school community. The committee

was made up of teachers, principals, various board members and residents from both towns watch any previous school committee meeting attended by teachers and the union. Teachers and principals have no problem telling you what they think, including to the superintendent. A new Consolidated school at the Cutler site for all 1st and 5th

graders would cost an estimated 1.39 million. Renovating and adding a wing to Cutler benefiting only Cutler students would cost about a million. It takes 5 to 10 years to go through the MS B a process and have a new school ready. That’s thousands of kids that would go through their elementary years

at Bucker and Winthrop as they stand now, makeshift classrooms on stages and hallways, inadequate heating and ventilation, no cooling and lackluster buildings that haven’t been updated in 20, plus years, not to mention a high school that will also need updating or replacing soon. To see woefully outdated school buildings throughout the town

is indicative of what the community prioritizes. Please reconsider the work that the school building committee has already done and make it your priority to educate the public about a consolidation. Polling voters now is like trying to sell a house without letting people see any pictures of it or have any meaningful details or specs on the property.

Let’s not waste time pulling an uneducated public but rather educate them about the benefits data supports a consolidated option because it is a fiscally wise long term solution for both towns. It would also improve our awful bussing situation. Create cross student integration combined resources and collaboration for teachers increased after school

opportunities. Think of what we could offer on Wednesdays to working parents 30 seconds and allow for more preschool classrooms. But. Most of all, it’ll benefit all the Y elementary students and teachers of this district at once. This is what’s fair and equitable to our kids, teachers and administrators and it’s what they deserve. Thank you.

Good evening. Good evening, Michelle Horgan 141 School Street. Um, thank you. School Committee for the work you are doing. We really appreciate it. Um, I’m here in support of the project Consolidated School. Um and I feel I represent. Um, the people that you’re not hearing from that are in support. I’ve been in town for 30 years.

My husband and I had four Children have still have four Children adults now and they were all raised in the district. Um, when my oldest started Winthrop school in 2001, it was a tired school. When my youngest left the school in 2014. The, only addition that was added or rain buckets when the rains came,

and we needed in the hallway. Many Like me are still in town and believe that public education is the foundation of our society. And. We need to support a new school. To support the next generation of Children. Change is very difficult. We all know that, but it’s needed to grow. And. I feel for those that are afraid

of what might be happening, But. You can’t stay still, You need to Change and US School committee members need to know that The district has our Children’s benefit. Is a top priority and they are the professionals. They know what’s best. And. They should be listened to and not be second guessed. Um, Lastly. I. Want to

commend, um as I did in my email to everyone this week, Superintendent Tracy Um, he’s been in the district since 2013. He shepherded four of my Children through high school. I worked with him on the school committee and having lived through 11. I’m Sorry seven superintendents in 20 years.

Superintendent Tracy is what we need to keep the ship in the right direction. This district cannot afford to have, um any other, um I don’t where I’m looking for, but we need a steady ship at a steady hand at the helm, and he’s the person so please, please. What happened last week should not

happen again. Thank you. Thank you. Uh, I’m Guessing. There’s no other public comment in the room. Is that correct? Um, Mr. Tracy. Do. We have anyone who wants to offer a public comment on zoom OK? Um, at this time, I’ll go ahead and close the citizens comments and we’ll close that zoom link. Um and Um,

thank you all to, um as always, It’s um We’re always appreciative of citizens who are willing to come out. Um And share publicly your views, and it gives us an opportunity to listen. So thank you. Um And now, um Next up. I have an a review of a portion of our school committee protocols and

again, I. I used to be really more on top of that, Um, I can read it, and, uh, Julia looks like she wants that one. Um, thank you. Uh, Amy, would you read a portion of it on the second page? As elected members of the Hamilton Wenham Regional School Committee We, including the superintendent, except the

high Honor and trust that has been placed in us to ensure that the students of the district receive the best education possible to that end, we hereby commit to the following in the conduct of our business. Number 12. The School Committee recognizes the importance of working collaboratively with town officials and actively seeking

their support to improve the district. Thank you? Uh, Julia, Would You read a portion of the UM school committee missions. The Hamilton Wham Regional School Committee will lead and inspire a district that supports and guides the superintendent to execute and achieve the approved 2023 2024 district goals. Thank you. That was your opportunity to gesture

to the goals. Thank you. Um Next up is our consent agenda. Does. Anyone have any items on the consent agenda that they would like to hold? I do. Amy. I’d like to hold the minutes from April 25th OK, anything else? Uh, alright, David. You have a motion for us. Sure.

I moved the Hamilton and regional school district except the consent agenda. Minus the minutes before 25th as written in Um These corporate committee agenda for tonight. Second Second by Amy. Um Uh, all those IN favour. That is unanimous of the six members present and the motion passes. Um, Amy.

You held the minutes from April 25th. It’s Just clerical. Um the numbering is off and so 0.8 should be 0.5 and the rest and we also misspelled J Collins, last name in the description of The student representative report. Um OK. I. Just wanna make? Uh, so Jake Collins’ name is Spelled incorrectly and the

number the numbering you’re talking about is out of order. Is that what you’re saying? Yes. Um Uh, someone wanna make a motion on that. Or. I’m Sorry. Is there anyone else that has anything else to add about that before we do that, Um Alright. You. Wanna make motions. Uh, I move that we approve the

minutes from, um April 25th, with the correction outlined Previously. Second Second by Julia Campbell. Um, is there discussion No. I have a quick question. Do you do you have the accurate spelling of Jake Collins’ name it’s in. So the title, um Is correct, and then IN the description Oh IN, the

in the body of the OK. I. Read it, right. I’m like, look. Yeah. No I well, I was looking at it and I was like, that’s how I would spell that name. So, but I understand it’s in the text later on in the text, OK, um All. Right? So what? So can you

just share with where it is just so that our recording secretary can just under student representative Report, eight should say five. And, the second instance of Collins should remove the Or should be corrected. OK? All right. Um We’re right to vote. All those in favor. And. That is unanimous of, uh, the members present in the motion passes.

Um And. We’ll get those edits done. OK, uh, next up on the agenda. We. Have the, uh Nias. Uh, reports And. I believe Mister mango is gonna is here with us. Good. Evening, Everyone, Uh, thank you for having me here tonight. I just wanted to quickly present to

you. Um, the kiosk letter that was issued to us in mid April about about our continued accreditation. Uh, the way this works is that, uh, we were, uh, renewed with our accreditation well over a year ago as a result, The dissent visit that took place in winter of 2022 Um, However. You’re expected to do

a progress report after one year. Of that initial accreditation reporting and really, what they’re looking for, is to see if you have a school improvement plan that’s responsive to some of the recommendations that they made and have you made any progress. Um, on the foundational elements and the foundational elements are part of the nek.

Uh, evaluation structure, uh, that they expect all schools to meet in order to Um, continue their accreditation. So. We’re, you know? Pleased to say again that we were Um again. Rewarded with Continued accreditation and really this, um, memo highlights. Um, a few commendations that I just like to bring to everybody’s attention. Uh, first of all our

Decca chapter, which actually is the largest in the state. Um, according to participation, um Based on the percentage of the total student population. Um and the just the level of involvement that, uh, the students get to experience as a result of being in the deca program. Um, the fact that they

get to travel all over the place, and they just returned from California last night, so there were some tired kids and tired teacher this morning. As a result of that, but they had a great time in California. It’s a wonderful experience, and it’s We have over 250 of

our students, uh, participating in that program so over 50% Um The. Other thing that Nias talked about was community building That’s actually part of our school improvement plan this year, you know, how can we foster? Um continued relationships between student staff but also reaching out in the community as well. Um, they’re they cited our student

government. They’re very active. They meet every week, um, coming up with different activities and things for our kids to do to bring the school together. Um, there are a number of community service outreach efforts. Habitat for humanity. We partner with them this year, uh to, uh, work on property off of Highland Street.

Uh HW gives back as our charitable giving arm. That’s able to donate to various charities around the community. Uh, we’ve also Made a point to start really displaying student work around the building. Uh, we’ve taken advantage of the video displays that were and we were able to fund those through

the fund grant that we got last year. Uh, but we’ve also recently purchased and installed a number of display boards around the building and teachers have taken to signing up for time. Uh so that way they can display the work that the students have done in class because we believe that

audience and actually enhances performance. Uh they’re gonna have a more polished Work, I think if they know others eyes are gonna be on it as they move through the hallway. Those were the commendations. Uh, the commission did note that five of the six foundational elements, uh, were met, Uh

which is good. We want to, uh, make sure we’re up to date on those, Uh, but they did note that there was one foundational element related to facilities. Um That Continues to be rated by us as not met, and specifically, we’re talking about the athletic facilities there. Uh, that’s because the project has not started yet or

gone to completion. I would anticipate that we will look at that, um, particular foundational element differently once that project is in progress and completed Hopefully Next spring or early fall. Our. Next step, uh, with Nia after that in a couple of years, we have to Submit a three year report of progress and planning, in addition to

giving them a An updated school improvement plan every year. Um, because they wanna make sure that we are on target with their foundational elements. Uh, they want to update where we are with respect to those, Um they also wanna hear. Um, are there any exemplary practices that we would like to share?

With other high schools in Massachusetts and New England. As well, so we’ll be submitting that, um in 2026. And, then 2030 is the next collaborative conference, which is really the deep dive into what’s going on in the school, and that’s kind of when the Accreditation cycle resets and begins again so

Although it seems like a ways off, but actually Creeps up on you pretty quickly. And I think that you know, one of the major challenges for us being in an old building like that is maintaining the facilities, updating them, providing the kids with the best possible learning spaces. Um, you know,

within the confines of having a place that was built in 1962, because that’s something that the commission Is going to continue to take a very close look at as the community, uh, providing The kids with what they need to learn. So that’s my synopsis of the letter that we received in mid April. Ask about our updated accreditation.

Take any questions if you have them? Thank you very much. Alright questions for Mister Matadi. OK? Thank you. I appreciate that It was thorough with no questions. OK, right. Thank you very much. I think I think it’s important to note the level of work that goes into the accreditation process?

Um, not only By by the the You Know, Administration, every teacher in the building is involved in some way, shape or form students are involved. In fact they’re doing work right now, um, to really help us to realize the portrait of the graduate, um to every Wednesday teachers are working on finding

ways to be able to highlight the portrait of the graduate in within, um, things that are happening within the school and classrooms and things like that, so that they can make it come alive if you will, as part of the accreditation process, So, you have something measurable, like, what is it? Mean to be a

good communicator. The high School staff is currently working through the process of eat one at a time of the, uh, portrait to be able to say this is what it means to be a good communicator when you’re at the high school or when you’re in the school district. I think that work is is, uh, connected

all the way back to when I when I first got here. I inherited the OK. You’re doing the ask this year. Um and a and I. I think it’s important to note that People within the the school district go out to other schools and spend four days

straight and you work from seven in the morning till 10 or 11 at night writing reports for other schools, So the nice thing is, you get to see perspectives from other schools and other school districts. Bring them back to your own, and then other schools do that for us as well through the accreditation process, So.

It’s a really unique process. Uh, it’s um It’s a great way to be able to align some things to get some things done, but also to I. Think bring. Uh, some unity across the the high school and and even into the middle school. There’s a lot of things that they share. Uh, that they’re working on. So.

I appreciate the work that Mr Mango has done taking out, uh, through the entire, uh, writing of the initial report meeting with the committees getting everybody situated and now getting to the one year uh, report is is a big deal. So. Thank you, Mr Mago and thank you to the high school staff

and faculty and students. We’re also involved. Thank you. OK? Alright. Um, the next item of business is the AAA School Building Committee formation discussion. And. I would like to, um I. I believe, um, we have a motion to start at this discussion Is that correct? OK?

A M’s gonna offer a motion. Um I move that the Hamilton one regional school committee approves the school Building committee as currently constituted. Second Second by Julia Campbell. Um So Um, just make sure that IS restate the motion and then I’m gonna Offer. Some, um Information. Um, so the motion was To, Uh, vote to

approve the school Building Committee as currently constituted, OK. Um OK. So, um If. I. May I’m Gonna offer a little bit of information. Um And. I’m hoping that Mr Tracy will be willing to offer some information as well. Um I’m gonna Good if I start Yeah, Absolutely. So, it’s come to

our attention that when we were forming the school building committee, um as part of the MS B a process back in June of 2022 so nearly two years ago. Um, it turn. It’s come to our attention that we were given some incorrect guidance. Um And. Um, when, uh, Eric and I created the agenda. Um, at that

time, uh, we didn’t realize we were specifically told you can see in the exhibit there that we that, um the school committee didn’t need to formally vote on the on the Um Composition of that, Um, school building committee. We’ve since come to our attention that, um we really should have taken a vote. Um Mister Tracy, a T.

That meeting did present the Um, information to everyone, Um, The list, and he, um And explained how it was being constituted. Um again. He and I, um Thought that we were doing the right thing, and it was turns out that it was the responsibility of the school committee to take a vote. Um I

have more information, but, um I if anyone needs it, But, um This is the this Taking this vote today. Would Correct that. Um Eric. Do. You have other things to add. Yeah I. I mean I just wanted to put it out there that the original Committee of

over 20 people was presented back in June uh, 14th on tw 2022 meeting. There was some discussion about Um Roles, voting rights. Things like that, Um In fact, I think the C suggested that Several people who we had originally had said didn’t have voting rights. Uh, should have voting rights.

There’s no dissent, so we moved forward and and gave them voting rights as members of that committee and several of them are still on the committee to this day. Um and I just I just think it’s important to know that the The Emails that I sent to the school building committee to inquire about that

came back as no. There is no formal vote on the membership. There’s no formal vote for that. So taking that advice and moving forward I. I think, I. I believe I stated in that meeting that the school committee does not have to take a vote given given that information so IN, the PIN the, uh, information supply tonight

of the emails from, uh, between me and the school building Committee and then the iteration of, uh, the committee over the years, two years now it’s been, uh, where people have dropped off. Some people have moved in, depending on who’s on uh, for example. Fin. Com when, when memberships change, or, uh, chairs change.

We’re changing people out. Um, so I just I just wanted to be open and make sure that people understood where I got my information from to To the committee and say, Hey this This is this We don’t need to vote on it. I did talk to the

MS B. Well emailed the MS BC MS B A, um And. Really? It just gives US the the opportunity to to solidify. Um, Excuse me the people that are on the committee. Uh, now And I, I will say again, the majority of them have served for the entire time that we initially constituted the committee.

So. There hasn’t been this huge change. There’s been a lot of drop off, and that is normal having been through this process before some people will jump in and say I can do this. But. Then all of a sudden you’re meeting once or twice a month and like I can’t do that.

I can’t keep up with it, so there have been a number of drop offs and and a and a number of changes in Um to somebody asked me a question last week about non voting members. There are two non voting members. They are both fin com members, and that is because that’s what their

bylaws state in both communities. F con members cannot be voting members, It can be sitting members, but they can’t they don’t have any ability to vote. So that’s that’s just kind of explains where we are right now. OK? Um So. Is there a discussion? Yeah. I just wanted to say that it’s really important. I want to get

on the record that, um, you know, Mr Tracy in you know, Dana were correct. And you know we were following the guidelines as, uh, we met all the requirements as the MS B, a Um, required you know where we ended up dropping the ball. As a, um You know school committee is the fact that when we create

as part of our bylaws when we create a Subcomittee that we actually wanna put that to a vote. Um, you know in and like I said. That’s usually something that I tend to throw out there because again I tend to E. I like to air on the side

of caution in that, you know, let’s let’s vote on that, even if we don’t need to. So it was really surprising when this came up. Uh, I do also wanna note right now, though, that I think the way this sort of came about and was presented to, um,

you know, the district in the committee as a whole, um, is a really dangerous precedent. Um, I think that if there was a questionable process that ever came up that you know, we should, As, you know elected officials who do elect our own governance board right with a chair. Excuse me in a vice

chair that we go up the chain of command and say, Hey, you know what? I think. We overlooked something here? Um, maybe we should look into Um, checking this out and and asking Legal counsel if we did this correct right to supersede chain of command is in violation of our own protocols,

which You know, I think I. See how the agenda coming up Right and again. It’s a very dangerous precedent to set Right. Um, we don’t wanna make ourselves look bad. We are here as a team. We don’t need to agree. On everything but we do need to be cordial and actually respect the process. So. I just

wanted to mention that because I was very, very, very surprised to actually get, um You know and answer back from cos that did not go Through the usual channels. I would never Think to speak to anyone on behalf of the committee. Um, without checking it with Um, Dana and Eric first, um, even

if it’s something as simple as you know, giving Vinny a call about something that he tells me I can call him about all the time. I respect the process right when he takes time out of his day to speak to me, That’s time that he’s, uh, being taken

away from, you know, doing the job that we You know have hired him to do so. It’s important to keep that in mind. Thank you. For other discussion. Yeah. I was just gonna say I did call you. Can you speak into the mic, please. I did call you before

consulting the lawyer. Um and ask whether it was OK to go to the lawyer that I had a concern. And you said, I basically, I trust you. So I. I again I I It’s accurate It’s accurate that David did call me I. I Hesitant to characterize the conversation as me having a

full understanding of what it was. That you are going to be Addressing Um So, Yeah. I’m gonna leave it at that. The. Uh uh. One. Other comment, Um, when I only just joined the committee when when this was tabled originally. And the the way it was frying. I’m Sorry.

What was tabled? The the composition of the I think it was presented. You mean not table? Yeah. And, um, the way it was presented was, um, the the basically that the MS B I had to find Uh, exactly how this should be. Um It was deterministic and that we had no vote, so I kind of tuned it

out at that point, I said. Well, I’m not gonna have any vote. And then subsequently Um, Eric. Stated that there would be an up and down vote. Then after you know some time after that, he said that there wouldn’t be that we wouldn’t have a vote at all. And, then, more recently,

he said, that we had A RARE you, uh, because the motion on the table is regarding the Constitution of the school building committee. Are. You talking about voting on the school building committee. Oh, yeah, And I’m speaking to? Yeah, because I Um, I. Don’t think that I don’t feel I had any say

in the composition, So. It was not a discussion about it. It was it was a dictate so to be clear, and I want to take responsibility. I was the chair at that time. Eric and I created that agenda. Um It was very clearly stated. I have watched the six minutes of that meeting. More times than I can

count now. Um, it is very clearly stated that, um, it was Eric’s belief and mine. As Um, Eric, I don’t know if you can put that memo up. But in the exhibit Eric’s has Letters from the MS B A, which actually say You do not need a vote.

That was how we went and checked out whether or not we needed a vote, so Um, that it’s according to their their, uh, rules, not necessarily ours. Correct. I’m I’m Sorry. Um, at that time. That was the information that we had the MS B, a Which This is what they do, right? They gave us information. They said.

Look if you have local bylaws that tell you how to do this, we do not have local bylaws and therefore We moved forward. I’d take David Polito’s point that Uh, it You know, Oftentimes. We take votes just to be certain, and we did not in this case. Um I will say I feel really comfortable again, having

watched the six minutes over and over again. I feel really comfortable that I gave ample time for members to speak members to ask questions members to offer dissent and members to offer to say that they wanted to vote and they didn’t. In fact the only substantive comment that it was

made by one member. That member suggested that they wanted to empower teachers and administrators to have voting. Um Right, I Guess and that was discussed and there weren’t there was no dissent. Um So I And the I. Guess I. Wanna Make Sure. We. Remember that that the Motion on the table is As

recommended. In the letter that we received that you requested The remedy is the motion that Amy just made. That was what was recommended to be clear. That was only one of the things that were there were several. Yes, I don’t know what she’s gonna do next, but I imagine we

all read the same documents. I also just wanna point out in the, um Exhibit. There’s frequent times when The district. Um Can send out a memo saying, you know, someone has left the committee. The Building committee is somebody has joined. So. You know I would feel also if I were in charge of this project that All.

These check ins with MS B A would give me confidence that we’re continuing to do the right thing as far as the Constitution of this group. Just sort of a note. But but we didn’t get a vote on the changes. We. We were voting on the committee, though.

Well. That’s the whole point we’ve had we’ve had a I’m gonna let some other people vote, but to be clear we have established that we did not vote. That is factual. Well. You don’t need to continue to say the same one time, But now we’re talking about Can. I move the question as the amendments took place, I,

I move the question. Is that what you’re supposed to say when you just wanna get to the vote? Um, yes. You’re testing my Roberts rules. Um all right, Um And then everybody’s spoken. Do. We. Need a second Someone help me. I think Julia seconded. No. Do. We need a second to move the question? Yes. OK, um

Is there a discussion on whether or not uh, to vote ready to vote? No discussion. Let’s go on. So the question is To end discussion. And vote. Alright. So if you vote IN, the affirmative. You would end discussion and vote. All those in favor. That is five in favor.

Those opposed One opposed. Um, so that’s 5 to 1 and the motion passes and we’re ready to vote. Now. We’re next. We’re voting on the main motion, which is the motion that Amy made. Does. Anyone need me to repeat the motion. OK, everyone’s clear. Right all those in favour. That is five. All those opposed.

One. Uh, the that is 5 to 1 and the motion passes. Thank you all. Um I mean did you have another motion? I Do? Um, I just also want to say I believe in and I’m grateful for all the work that the school building committee has done. On this

project. I know it’s a lot and I don’t want to take away from that work. So this motion. I move that the Hamilton win. Regional School Committee approves this, Um, sorry that the Hamilton when regional school committee recommends the school building committee ratify all of their previous actions since the school building committee’s inception.

Do. I have a 2nd 2nd by David Polito. So I’m Gonna try to restate. Uh, the motion is to Recommend that this body the school committee recommends to the school building committee that they ratify all previous Options that the right word actions like Yeah. Votes votes and OK. I think you said actions. Um Uh, since inception.

Yes, OK. What. Does that mean exactly? So all of the work that they’ve done up until this point. Um, I believe that they should Agreed to ratify. You know now now that they’re like, voted in body that they should ratify the work that they’ve done up until now. Does that mean put it in a public place.

Does that mean I think it just means to Now that they’re I voted upon body by us to just Sort of restate the work that they’ve done up till now. It it sounds like I don’t wanna put words in other this sounds it sounds like it. It’s more of a

housekeeping issue that because we didn’t take this initial vote, what we’re saying is, we recommend to them that they go ahead. Or that they have They put all the menace take a single vote, saying everything that we’ve done. Oh ratifying since the beginning. That like That was and again That was my

interpretation of the legal Council. I assume it was Juliet to answer your question. I, um Minutes. I believe a RE already public, right? So I didn’t know if there was extra work that they needed to do. I would think this is just a sort of Make it more efficient. It is official. Only thing is You

know, moving forward? Um, you know, it’s it tends to not You know we we have our submit the the, you know, purpose of subcommittees to go off and do the the bulk of the work and not bring back everything to, um, To. Be clear, though they’re not actually a subcomittee. They’re not a

sub-committee of the school committee. I mean if you wanna say that, then I don’t even know that we needed the vote. Well, this is well, No. I mean, but they’re not. I mean In. Other words They’re made up of Other groups. We, Um other people, Um But. I think Amy’s motion really is a

recommendation to them like we’re making a recommendation for them. I mean and I would just Lack of a better term argue that as you know the custodians of the project they actually are are sub-committee. Um Could. I just comment on that, like I think that that is a, uh Point. That’s not clear anywhere in public information.

What is the point. That’s not clear like the What the Subcom What, the school building committees relationship is and I know that’s kind of what we’re working on right now to this committee, Um And. So. I think that the the the clear like Assuming that it’s a subcomittee. The subcomittee makes recommendations to this committee and this committee

sees them. This is a different relationship, so that that clarity is just something that I haven’t been able to to see, for example in the school Building committee website we not listed in Uh, Like milestones to project completion. Which, um, I. Think is something that is is a easy

fix to be able to do that. But To be Frank. I still don’t understand it, Um Um, Eric. Do. You wanna tackle that? I think the The way, the MS B a looks at it. Is that the school building committee once they’re created. They are the The approving authority. For.

The Project for bills payments so Every meeting. They We get a bill from The architect or the Op M. We have to review it. Approve it for payment goes to be and we we have to bring it back. Prove it for reimbursement to the state. And then, um, You know any any of those processes along the way

are all Contained within the school building committee. Um What I’ve learned along the way here is different towns and different cities. Have You know the opportunity for school committees to weigh in or not, depending on bylaws and other agreements, which we don’t As our own attorney said. We are

not very clear on but Um Whatever vote Occurs. So. The school Building Committee has made a vote. This committee may say We wanna go with a different option? If that happens that needs to go back to the school building committee. To be voted. To be submitted to the state, so the

state is always looking to the school building committee. To for the for the actual votes and the and the, uh, interactions with the MS B, a So. Then. What is this committee’s role. We vote to approve. We have final vote. Well. Uh, we we can’t I mean, first of I mean there’s we have

several rules one. We took the initial votes earlier much earlier on before this in order to move this process forward to enter into the process. We voted to enter into the process. We voted to bring forward to the towns. Um, the warrant to get the money for the feasibility study. Um, so we

did that and we will need to vote in order to bring The warrants to the towns. To present For the next step. In. Other words. We. We That’s on us. Not Imagine someone back me up. And I’m. No, You’re right. You’re you’re correct. A. It’s a kind of a tandem tier. So the

school committee Is here. The building Committee is here and the building committee is working on a with appropriated money, So. We already appropriated $1.25 million for the feasibility process. We’ve said OK, we have that. And, the school Building committee now is managing that 1.25 because nothing’s come back here for approval. They’ve been approved.

We signed it off. It goes to the state for approval for reimbursement through Vinny, and then we get reimbursed. So, we go through that process over and over the next stage of However. We decide we’re moving forward. Say. We Pick one option we go to the communities and say This is the option and

it’s $50 million. The community says yes. Go That now goes to the school building to committee to manage. So when we go into when we enter into this agreement to to work with the state. We’re basically saying this school building committee has the authority to manage the money The School committee is required to Um, set the set.

The really set the warrant article and believe it or not, it comes straight from the MSP A like you go back to when the $1 million was voted in. That is the article that came straight out of the MS B A. You know it just like it’s like the school building committee that that Template we’re working

with is what they emailed me. And said. Here’s the template You’re emailing, so a lot of it is checking the boxes with the MS B. A, uh, but the MS B a is is looking towards the school building committee as the authority to move with allocated funds. The School

Building Committee cannot Go to the to the community and say we need we need more money. They have to come back here and and say that, But so then that’s the role is we appropriate funds for the school building committee? Okay. Excellent so we can’t really move forward, even even if they voted and and

said, Yeah, we’re gonna move forward and the states had to move forward. They still need a funding source so that would come back to here and say OK does the committee agree. To go forward and ask for a warrant article covering X or or multiple or what? Whatever. It may be, so we had to do that.

Last two years ago when we started this process, a feasibility, the feasibility Yeah. So. Each segment will bring a new Opportunity to come back around. So right and the school building committee is a mechanism that is a required mechanism that is required by the MS B a process Um IN fact

you could see IN that IN all those memos that Eric Showed US the previous when we built the middle school in town. Lists of the school building committee. When that I mean in other words, the process was. This was similar, at least at that time. David, did you have something?

You look like you want to say something like this? This little bit of of confusion Here is why I am a little hesitant on the motion, right? And just in Sort of Like blessing These previous, like the previous work by the school building. Building Committee. Uh, you know we could be setting a

precedent that now everything moving forward needs our blessing moving forward, So I’m just You know, um I think this is something that we should have discussed when we go back into the Regional agreement is clearing up little little things like that. Yeah, it’s a topic for another discussion.

That is a topic for another discussion. But. Yeah so that that’s my only concern. Right is I. I. Just. Don’t wanna I wanna make sure that we’re Moving forward like we’re doing the right things and saying, OK. Well. We checked our box here. Um, to, you know, properly authorize. The committee as A

district as our district school committee is set to run. Without sort of like interfering in the process. Of, the school building committee, so To to be clear. I think that both things could occur. In other words. The remedy. Recommended was that the school building Committee take a vote

just to ratify all previous Um, I. Don’t think it said ratify, but Maybe you said, right? I don’t know. But, um to, um Whatever we use ratified all previous actions. That doesn’t mean that that has to come from us. The school building committee could make that choice on their own. Is that

sort of what You’re saying that it was which is funny because I’m sitting here trying to Right with the Actual Nine interpretation of the lawyer’s letter. Is that now that the school building committee is legitimized Then it’s it’s up to them to make to do what was recommended. That that is. What. I was meaning. So you know.

Yeah. Go ahead. I’ll just say this was Counsel said. I believe May The. The School Building Committee may Choose to ratify all their previous votes. So I mean you’re I don’t your point is I mean? In? Other words you your motion was to recommend to them. That would be us making a recommendation

and I’m hearing your concern is that maybe that we wanna allow them independence to is that correct? Yeah. I mean ID? Well. I want them to just be able to operate the way that you know, Uh I’m trying not to get in the way of I hear you. Yeah, And,

and that wasn’t my intent through the motion, either. I just was seeing it as the next step of this committee has now voted to approve that committee. So Should. They go back and just put a stamp on the work they’ve done so far, but, yeah, I don’t intend on wanting to

vote on everything. They’re doing? Certainly not No. Certainly not, um So. I think, I. I. Guess. I. Wanna hear David’s voice in particular was because you are the representative to the school building committee. Um Right, so it’s important to hear what you have to say about Yeah, I mean, You know, straightforward.

Process over there. I think, you know. Um We Of, you know, board the school committees tends to be the more complex animal. Um Yeah, and and again, it’s really just the the wording. Of the motion so that we’re not Setting ourselves up to sort of say OK. Well everything that the school, um,

school board. Building committee. Does needs to be Voted for voted for the motion. Right, which means I. Just heard it wrong. I. That is what I Wanna clarify is to recommend to the school. Building committee. To ratify. Their own their own previous actions. Their own. Right, not for us to tell them what to do. In in

terms of what actions to take. Um, And. In fact it’s a recommendation, so if they chose not to do that, that would be Their choice. We’re not instructing them. Um all right. Is there any other question Any other discussion Just one second. I just wanted to read the, um And. We could recommend this to any board.

We want. Yeah? No. And, In fact well and just recommend everyone ratify everything. In fact we do and we have at times made recommendations, written letters of what we’d like to do exactly. That’s exactly correct. It’s not a mandated recommendation that’s actually an excellent point, actually, Yeah. Um okay. I found it.

Thank you. OK? Do you have something? Oh, I did have one other question. Um Is there a policy around like I. I look at this and say. We. We had a mess. Um, in our procedure. Uh, Is there a any policy that exists around engaging with because there’s no there’s no clear

place where where one could find this information, right? It was all in in the mind of the general counsel, Um Is there. Is there any policy on projects? That Should be brought before general counsel before they’re submitted to state agencies or or something. Or. Is that a a area for process improvement that we

might Consider building in Um I That that is. Would fall under the regional agreement. Um, with, you know, UM Capital Project. Under that capital project language that we already know needs to go in and get fixed and is on the agenda. Yeah because you know the the Process and and The way it’s written is is severely outdated.

Um And and again, I think that’s sort of how we ended up. Yes. Cause and I think that’s that’s the place to do it. Does it make sense to be IN house. Maybe it’s up there for the policy to come in and look at it, too. But I think you know when you’re talking about like

these larger projects that probably does fall more under the purview of regional agreement. Yeah, I. I mean, I think that sounds from my point of view. That sounds logical. And since we’re not into the regional agreement. Process yet It’s hard to say how that will But it seems reasonable. I mean

a K. A project like this is No complicated and we looked to the guidelines that we had, which was to look to the state, which seemed Logical. Um, I mean we? We’re here having this discussion? Not because of our internal Right as a district. It’s It’s I mean, I’m sorry. As the school. District.

Where where it’s it’s this, you know. Requirement that we sort of missed in the language from the regional agreement, right and and and to be clear even that, I mean you know that there was we were deep in the footnotes and the Weeds of that. And I, uh and I again I You know I

take some responsibility. I certainly I. I I mean it’s it’s You Know II. I did not know and I could not have known, but I certainly have made public that I’ve read the regional agreement. It’s happening and at an opportune time as you know, we are about to You know, Go and Look at a lot of this

wording anyway, so obviously OK. Hey. Because hopefully You know this is the first of You know a couple projects that will be happening in The. You know how near a fire is but to just clarify And. We. Have those steps clarified while we’re already doing the work.

Yeah. Um, sure, the, uh architects that were working with J CJ has told me another projects. There’s been like a regional agreement. That’s very specific like you would go in and say the school building, Uh, school Committee can appoint a school building committee, and it should minimally include boom boom boom boom, boom, boom boom.

These different things, which is if you read the law. It’s the same type of thing where they say Here’s some suggestions of people that should be on the committee, which is where the template comes from from the state. So It’s it’s we have the ability to do it. Yeah, and those I mean the regional agreement.

Meetings are getting scheduled right now. Um and also it’s you know really possible that the rules around creating building committees were quite different 65 years ago when they wrote our regional agreement, so can I say one thing, I. I don’t think this was a mess. Um I think that this body did

absolutely everything that we could with the information that we were provided with and that we had so I would not characterize this as as a miss at all. Just to be clear. Um, alright. It feels like we’re getting close to being ready. If. Anybody have anything? They also they wanna No.

Kay. Everybody clear on what we’re voting on. No, Can. You repeat, Um I believe the motion is that school The School committee will recommend to the school building committee that they ratify all previous actions since inception. OK? Everybody ready. All right, all those in favor. And that is unanimous of

the six members present and the motion passes. Um I. Actually one more motion. Um I move that the Hamilton Mon Regional School committee requires any future changes to the Constitution of the school Building committee to be voted for voted on for approval. By this committee. Second by David

Polito. Um, OK, So that would be all right so that, um, the motion is for all future changes to the membership of the school Building committee would be brought to this committee. To vote and approve on the membership is that would that be membership and voting? Uh, I. Guess. I would fall under discussion like when we

first talked about the school building committee, but It would just be on Um You know that current changes. So like all the are you? You’re talking all the memo memos like when Eric is notifying the MS D a that if someone leaves, we have to vote in the next person that comes in. Yeah. Yeah. And and

th that right now, Eric, I believe is a requirement that you’re sending those memos when there’s a change, you have to send it to the MS in 20 days Anyway, we have to do it within 20 days of any change. To, the to the committee. The Committee.

I submitted so anytime there’s a change I have that same form. You’ve seen this. I think four or five iterations here any time it changes. I have to send it to our MS B a contact. She has to clear it through their legal department and then Approves it so they ultimately approve the school building

committee. But As of Right. Now. There’s no requirement that we vote on each member. It’s just the motion and approve the current constitution. So right now, the members that are there We voted that just a minute ago, right? There’s no if if we were to get if Jen Caufield were to

want to join the committee. I’d have to bring that forward to the committee to approve or not, And I think they brought up a good point, including including in that process is the voting rights that does this person have voting rights or not? So I. Think as we go down this road, we need more clarity. On what

That process looks like, you know, because you can’t just bring anybody forward. The State is very specific like they’re looking for people with skills or people in specific positions. So I think If. We wanna go down this road? We just want to be very clear about What are the what are the

kind of the The requirements of the individual who wants to be part of that committee, and there are a lot of talented people in town so we don’t have a shortage of that. It’s just more of what do you want to, uh, have as kind of a minimum bar?

When. You bring somebody when I’m bringing someone forward to the committee, so I bring a person here. Here’s Johnny Jones is here. We. Wanna add them to committee What happens then? So. I. Guess. My impression would be That The the way it When. I looked at the, um the exhibits, and I’ve

seen those that the way it would be. Is that when you submit that change to the MS B a. That would be the same document that we would get ahead of and that you would just say, you know this person. Departed and this is the new person. This is the change, you

know, just basically a red line and have us acknowledge and That change. You look like you wanna try and test something, And I Think. David has something my my only concern with that is the 20 day notice. Is there going to be a Feasible. Is it? Is it possible that we’re going to end up in a

situation where there’s a change where we might have to have a meeting in July? Yes, Um and so because of that, I might recommend an amendment. To the motion that, um The School Building Committee is sure sure. My notes. Maybe we can all wrap it up. I just I wanna say um

and then? Um, because my two thoughts are, um, one the way it’s currently stated right. Um You know if someone left the board for whatever reason they Right? Under the way the motion was just Um, you know, presented You know, then it would sort of come to us now. I again. It’s just the way it was

sort of worded means that we’d have to approve that there. Leaving like, you know, so at that point, like, No, you can’t force them to stay. I’m not interested in that, um so just wanted to make that note And, then the other thing, um You know is is this idea again?

Where Now. We might be too big and it is that you know when we do hire a new, you know, head of operations in here who has a very significant role. Um, you know, on on that board, obviously. You know that whole hiring process would would be reported out here anyway. And then you know what I’m thinking

is because that’s something that You know will be brought to the board. At some point they go right on that right, So that’s it’s a very concrete example. You know. So. Are we saying, OK? Well, you know here so and so is coming in. They’re going to be the new You know, um head of facilities in, uh,

maintenance, or, um, You know, the There will be a voting member. Of. You know I recommending that they be a voting member of The school building committee. You know, as recommended by the MS B, a Right. Do. We do that before we

then send that to the MSP A or do we do it? After the MS B A has approved that right? Because there is that so? And and I. I’m not And. I know that I got cut off, so I do but I wanted to include that and and

I want and I want to jump in and add one more thing is that when I read the When, I read the legal Um I want Opinion. I wanted to make sure that I understood it so that I could On this. Reading and one of the things I asked is actually that

was do we need to have something that says going forward? We’re not going to have this happen again. Do. We need to take a vote. To say. Going forward that we want. You know to not have this happen again. And. The advice I was given was that that is fine to

do but not necessary. So I don’t know if that helps or right at the time. To be honest, I was like Seems like the more votes the better at this point. That’s sort of why I made the motion. I totally disagree. I’m just I’m putting out there. I, don’t III I do want and I I

really do feel bad that I wanna be voting on it to be trying to speak and then you can speak and then we and then we might need to kind of come to some because we don’t have all night So go ahead and I. I was just going to recommend a amendment

to the motion that this school Committee is informed. When. A Change is made, uh, at our next, uh Um, at a public meeting. I’m sorry. Do. You mean informed, not on email but on public meeting. Oh. I’m fine with email. That’s That’s great. Yeah. Just Informed amendment would be. Oh, I didn’t did I

just wanna ClA. I’m just clarifying. We haven’t even heard a second. I just wanna make sure I heard what you said that your amendment would be to Um In Instead of S. It would be that instead of voting to approve, we would be informed of any changes. Y? Yes.

Adjacent to that. Hold on. We need to know whether or not there’s a second. Well, I. That’s to that amendment. I was stuck in that in light of what you just That recommendation was from our attorney. OK. So OK. So there is a second, so I heard a second. OK so now came

from Oh it ca me from you. So. This Friendly Amendment. OK, confirm that the information that you got was from our attorney that we don’t have to vote on new members and members of advice they got was that there was no harm. In voting going forward. But. There was

also not required. So. It’s so I just and then I’m gonna your next. I just wanna make sure because right now we have Uh, the Friendly amendment. OK So the so we have a friendly accepted amendment and so The motion is That Moving forward any changes to the we the school committee would be

informed of any changes to the composition of the school building committee. Your understanding is that correct? Is that correct? OK? Um Right? ININ relation to that, Um When. We originally didn’t vote on creating the committee. Nevertheless. There were two school committee members. On the committee. And I’m wondering why or whether we can

go back to that. Original intent. Um, so I I’m just Yeah Jen was on it with you on the school committee. Yes, you will. Yep, both of you. Remember. Yeah. So so originally to two committee members were assigned to the committee in case one of them. Couldn’t be there.

So. That’s what Jen and and Dave were kind of paired up because if Dave couldn’t be there, then Jen could be there. That’s why there were two just so somebody from the committee could be there. So and I I’m just gonna say that like that’s a valid question. I’m Glad You asked it, Um, but it doesn’t fit under

this motion, right? Tangential to the motion. Sorry. Go ahead. All right. Is there anything else on this motion? I just want to apologize to Bev. I know you wanna apologize to Bev? Just to be clear. That’s Who You apologizing to Sort all this out right with the minutes are gonna look like OK, we can

tell you somebody else whose brain is spinning right now. But. Thank you. Um ok. Um all right, so everybody’s clear on what the motion is. We all. Oh. I have I’m sorry. One. More Point of discussion. Yeah. The reason I ask so The Current motion is, um That, uh Moving

forward. The School committee will be informed of By the superintendent, presumably, but we’ll be informed of any changes to the composition of the school building committee. As this committee in light of what we learned about the relationship to the school Building committee have standing Charge, the school building committee. Or do we

have to charge the superintendent or the representative? I I Oh. I think we I? Well? I guess I don’t want to speak for the group. My understanding was we would be charging the superintendent with providing us with that information, But I But I don’t know if other people had a different understanding of that.

That was my understanding where it looks like our you email. MS B A With the new formation. You could just add US to the list. Would that work as a method of informing the committee. So. Do. We just need to change school Building Committee in the motion to Superintendent I.

Don’t I. I did not interpret the in the motion as meaning that we were tasking the school building committee with doing anything so like But? No, but I wanna make sure that you that we all have a good understanding. I mean my understanding? Was that what we’re saying is That. The.

The school committee will be informed. Of any changes in the composition of the school building committee? That doesn’t task them with informing us because Eric Is the person who’s a contact with the MS B a already to inform them of that so That make sense. Perfect. Um alright. Are. We ready to vote? OK? Um, all

those in favor. And that is unanimous of the six members present and the motion passes. Um Yeah, and definitely good luck to be because I don’t know that I have all that. That’s Why I just stopped. Bev gets it, Um OK? Next. We’re gonna have a brief discussion about the district goals for 2024 2025.

Thank you and I apologize. I cannot get the apple TV to work and it’s not just here. It seems our tech people are trying to get on their apple TV S at home, getting the same error messages. Oh, I was gonna say, Can. Somebody else. Try not just us, so going back and forth with our tech people

right now, um, the district goals. Discussion starts now for next year because we We really set a good process in place last year where we kind of opened up discussion here with the committee. We moved it forward to the leadership tea M to build the draft. We brought that back to the committee for

further discussion. And then in our two summer meetings, the leadership team retreat and the school committee retreat we hone down The actual goals that we voted on for this current school year, So we wanna Do the sa Me thing with that process this year. Um, and what I’m asking committee members to do

is start to think about Some of the things that we can use as, uh, goals for next year for the next school year. The The year itself, not not beyond. We. Have a couple already that carry over the MTSS goal will carry over again. Uh towards I think its fourth year now.

No. Excuse me third year um so that that that will be one of our goals anyway, we’ve kind of said that all along. It’ll be a multi year goal, but other things that you think we should be setting as The kind of big picture overarching goals, so that we can, uh, have our principal connect their school

improvement plans to those bigger goals. So kind of thinking big picture Just like the goals we have we have now. Um, you know, they Right behind US, long range planning and communications plan, just things that quote we needed, Um So. I’m just asking the committee to start to think

about that, and Email me individually kind of ideas so that I can take all those ideas and bring them to the leadership team. Um, my first leadership team with this topic of discussion, uh, on it is next Tuesday and then two weeks from there is the next one. So that we can continue to bring

that information kind of back and forth between the leadership team and the school committee and hone in Hopefully by the end of the school committee summer retreat on August 9th August 9th, uh, to be able to to have a set of goals to vote for the beginning of the school year. When when

would you do you need ideas by to bring to leadership? If. People know things now send them now, if if you know in a week, you think about it and I still have I still have every two weeks I meet with the leadership team meeting. So. This is an ongoing discussion from now through the beginning

of the next school year. Um, it’s a It’s kind of always gonna sit on our agenda as a discussion item, so Just things things to think about and and bigger, like overarching stuff. Like the the curriculum work that we’re doing with MTSS is really driven us now to Working with math across across The

district this year, so there are some big kind of goals in place, and that allows The principles in their building. Com Their, UM Uh, school. School. Uh, the school improvement plan. Thank you school improvement plans to be directly connected so that they can create their goals. The Majority of the goals connect

to us, and then they’ll have their own, uh, sub goals that that go along with it, so It’ll. It’ll, uh Be an opportunity for us to look towards next year and what we can complete Thank you. Um yeah. So Get thinking and Yeah. If. Anybody wants to have a discussion. Feel free.

We can call we can grab a cup of coffee. Whatever just kind of go through some of those bigger picture items, and there are things like the strategic plan. We finished. Working on the You know the portrait of the graduate. Those are those are all big picture items. The the Communications plan, so

Looking at Really high level stuff that the rest of the district can connect to to drive or work into the future. Thank you? Thank you Anybody have anything for Eric? OK? Um, Next up. This is, um, unfortunately, we can’t throw it up there, but I encourage you all to look at the on your

agenda. The, um, potential timeline for the superintendent. This is hopefully pretty straightforward. Please look at your calendars. But. I’m. This is me making a suggestion. Um And asking for feedback. And if it if this seems like it makes sense, we can vote on the timeline. But, basically, um, you receive the summit of evidence from the

superintendent a week ago. So you’ve had that for a week. Um I’m Just looking at past You know IN the past how long we’ve taken I I plan on sending you tomorrow. The information that you normally get every year, which is the same information that you get. But. I know, trying to haven’t gotten the

opportunity to see it before, but it’s basically you know the rubric and the form that you fill out for the superintendent and all of the guidelines on how to do the superintendent evaluation, so you’ll have that so you’ll have everything that you need. Um, my I. I’m just proposing on that timeline that

we would, uh I would I and again. This is a suggestion. People can say that they don’t like the timeline. This was just me throwing something out there. So, the 23rd, which is three weeks from now. Um, I’m saying What hypothetically be a deadline to submit individual evaluations. Um then, um one

member needs to, um Uh, Create a composite combine them and create a composite document. Um, we’ve typically done that in a couple of weeks. Um, that would put us at the 6th. June sixth, um, in the past, we’ve often taken that vote on the same evening, um, that it’s presented. I’m proposing here

that while that could possibly happen, we do have a meeting after that, so it would allow, I think a little bit more of a flexible process that if someone felt like they wanted to make You know that the the group felt that they wanted to have changes or adjustments or edits that would allow That

feedback to the compiler who could then make those revisions and then if needed, and then we could vote. On the 20th. This is just a suggested timeline. Thoughts. Discussion. That’s good. So. The composite would just be presented to committee members. It’s not like a public

thing. No, it’s until the 20th until we vote on it. No it, we would have a discussion on the sixth discussion on the sixth. It would be We’ve done it in the past where the exhibit is, um, watermarked with the draft across it, we would have a discussion, but in the past we’ve been pushed right up

against the end of the year. And, so I think there’s felt pressure. Um To have a vote at that million, so this would allow If needed if everyone loves the composite, and it’s perfect, great, we could vote, you know, but this is just a suggestion again. Um Timeline questions. OK? Um I would entertain emotion on this if

anyone has one. Um, that That would be me. Um I moved at the Hamilton win. One of Hamilton, one of regional school dis, uh, committee. He’s right. So again. I recommend that the I move Um, Rachel School Committee. Photo prove the superintendent evaluation timeline as presented The second by Julia Um, is there any further

discussion? OK? All those in favor. And that is unanimous of the six members present and the motion passes. Thank you. Um And, um Just Well, I’m thinking of it. I could, uh, I will be in touch with you, Trent about having having being a new member and having not done it before I will be in touch to

get you some more detailed information on how to actually do the Evaluation. Um OK? Um all right. Next up. Um, our next item is the MS B, a timeline and public polling. So Uh, I’m not sure exactly whether we wanna go. I think we need this Is. This agenda item really requires some

information. Um, both from the ad hoc committee that we created and also from Eric, Um So I don’t know. Eric looks like he’s doing some tech support. So, um Maybe. We’ll start with the ad hoc committee, which was, uh, David, David and Trent. Do. You guys have some information. Uh, yeah, we met

on Wednesday and elected, uh, myself as chair. Um I don’t remember. David as secretary. Um And. Uh, our next meeting is scheduled for 4 P.m.. Um This coming Wednesday. Um, where we were hoping to get information on the timeline. I think we’re going to to be able to inform

the the discussion that’s going to happen at that meeting. OK, Mhm. And and the methodology. He’s Let me ask questions. Yes. We’re we’re just having he’s just trying to get Are you trying to? You’re trying to get something so we can put something up on the screen. Is there like a polling company.

You guys are talking to what’s going on with that. So I identified one Polling company that has said that they’re willing to give a demo. I know that David also has identified a contact that has experience in this area. Uh, we just don’t know the time frame parameters.

And, So. I think that will be the first piece of information that will allow us to get a sense of, um what time frame we’ll be able to collect this information. Do we know a sense of cost. I’m just asking questions. Go ahead. I think if we wanna be transparent with the public, we need to know as

much as possible. Be based on very limited information. The ballpark was something in the order of 17 to 20. Grand 17 to 20 grand. That’s a lot Okay? Yeah. Um, I think one of those is David. I think one of those is for Julia. Oh. I’m Sorry. We haven’t signed anything, though

we’re just looking. We’re just looking at. We’re just investigating What’s the process Gonna be to bring this to the committee. Cause. We have to allocate the funds. I think that because this is a sub-committee formed by this committee, we would just be bringing a recommendation to the full committee. OK? Um, Eric a RE You ready to talk

about the timeline or do you? Are? You hoping to put it up on the screen and it’s not working. So Do does all the all the members of the committee have this that he passed out? I passed it out the Uh, this is not become an exhibit because I just got it this morning and

Piece this together to this afternoon. We met with the architects. We have requested a an extension on the deadline. As you know, today was the deadline to submit. Uh, the PSR two D MS B, a Uh, we’ve requested it, Uh, AAA delay. Until tomorrow morning. Until we knew exactly what was gonna

happen tonight. So. We just said the committee wants to review Possibly pole deeper in the community. We need more time. We have to submit a letter to the state requesting Time, depending on what we decide tonight, and, um That has to be in tomorrow. So I. I can take care of that piece.

But this chart here. The top boxes is the original timeline. Uh, up through the the schematic process, which is where we’re doing Feasibility, which includes a schematic design process, the the next one down where it says revise PSR submittal. We would have to be able to Get. Our preferred

option approved at the June 6th School committee meeting. Um So that we could get it. To, the MS B a the the date I thought it might be in July. But, then I realized early July is, you know the Fourth of July, so the the date for MS B. A submission

would be the 27th of June. Um, for review in, um In August. Uh, for for approval in August, so June 27th. We’d be invited to FS what they call FA S. Uh, that would be up to them to decide. I think it’s I. Forget the dates. It was a calen.

There’s a calendar that that’s posted. There are two dates in July. You get assigned to one of them. And, then, uh, the board approval would occur in August. That gives the architects six months instead of eight months to do the schematic design process. To be able to hit The mark for ATM.

So. This is outlining what it would take to hit. The town meeting for August. Excuse Me April 2025 If we go beyond The April 25 Town meeting. So say we they need an extra month or so to to do schematic design. It could push to, uh You know a month or two. Delay.

Which. We’d have to request a Uh, special time meeting. These delays are listed on the bottom and I just used the two To, um, kind of that have been talked about a lot C 3.12 month delay would be $332,526. Approximately. This is from both estimators. A four month delay would be $665,053 approximately, um in the 3.4

option would be two month delay 4, 75 6 55 and a four month delay $951,311 those tho that’s if we had to go beyond. The, uh April 2025 ATM. So I. Don’t I don’t want anybody to think like this is an automatic number. We’re gonna eat right

away. This is just If. We have to go beyond so we can’t hit that mark. So if we if just for clarification, I’m Sorry, but if we Were to vote on June Six and move this forward. These project costs would not Come into place, Correct unless we ran into an issue with schematic design, I understand

anything could happen that would that would not cause us. To be behind. And this was I had a discussion with the architects and Uh, op M. And back and forth with MS B a to try to figure out like what makes sense if we go beyond this timeline. Than. These escalations will kick in. If we

don’t submit And get approved, Uh, for a schematic design. And on the August I Think It’s August 28th date. Then. You’re gonna go two more months because it’s every two months. It’s it’s That every two month cycle. So, then you’re gonna start adding to the overall cost. And and, um And.

These numbers will change along the way, depending on how far it goes. OK? Um Next. Meetings. The 616. Yeah. Yeah. So I guess, uh, I have thoughts, but who I think other people probably do, too. Julia. You look like you’re having some nuts. Ok, go, go! You can go. No, go. I just

have concerns about the cost. I think. $20,000 is an insane amount to pay for a pole where We’re going to maybe get 5% of the population to actually respond. Um, I also am concerned about the project. Cost increases if we hold this project off, I mean that’s not

to say that we’re necessarily going to vote it in. But if we delay the vote I’m. I’m just concerned about the the cost increase, and I think we need to be incredibly transparent with the public who’s telling us we’re not transparent. About the costs involved. That’s All I’ll say for right now. Um, I

know that you are waiting for more information from the polling company. But. Did. They give any sort of Timeline schedule. I can clarify a little bit right, So. We had a meeting scheduled yesterday and obviously we made the agenda. Um, is so the three of us all reached out independently.

He tried five covers. I was not able to find Any. Um, but they they were both able to find someone. Um David had some good resources about, um, you know, just sort of, um, this individual timeline that is, uh I’m sorry, did not give us a timeline gave us a a brief cost estimate and then Did not give

us gave David A You know? Estimate. And was willing to speak to us and sort of about the process wanted to speak to us last night, But since it wasn’t on the agenda. I said. We should put it off, right just to again. Um, make sure we didn’t have any sort of LML.

Violations. Excuse me, So that’s why we didn’t sort of have them on to have more concrete evidence tonight, Right? Um You know. So that being said, you know, we are working on the the fact that, like David had a conversation, which Again With. What? What. I was reaching out to try and do

to, you know a couple of sources. I had that again had known for this And. You know I. I did not ask Trent. But. I imagine the same sort of thing to get this sort of general. Um Ballpark to even begin to have this. Um, discussion, so that’s that’s kind of where we were.

Last night. We did a decent job of mapping out sort of What we think. You know this pole would entail and what we’re trying to What You know we felt we’re trying to get out. We would try to get out of it. Um, so that when we did sort of meet With

whomever, no matter what we can sort of be picking their brains and hitting this ground running as we’re gonna go. Um Yeah. I think that summarizes kind of where we were last night that if that helps at all, I wouldn’t uh what the validity potential validity of the before you’ve heard You know

this is a very the the one That I reach out to I know. A, professor of political science That is a professional pollster. He. He was Dick poster for many years. Published the extensively on And Very mindful of Statistically. Come with with errors. Uh, define and so forth based on the sampling

method, etcetera so so I didn’t question the validity. I’m questioning the cost. That’s all. Well. Because the the public literally will question every dollar. We spend that they do. We’re gonna spend what $140 million. But, we may get turned down at the end. If we do a good job of Likelihood.

It’ll. It’ll pass. You know that’s I think that’s As I understood the intent Doing it because you can get All the way down the line. And, then have a public vote and if the public vote says No way. We’ve squandered a lot of money and a lot of time. I’m concerned about the timeline. Also can it

be instituted? So that we get the results in time to vote June 6th. Do you think? We we? We Be much more meaningful. Um With the with the One or two vendors next week. OK, um because of open meeting law. Um, it wasn’t on the agenda of the first. Give us another meeting.

I think I. Think we? I think we got a clear picture of what? Occurred, Um And Julia is expressing Reference back to this committee anyhow, so But. We have one more meeting before June 6th Right. Oh, we have two more meetings we have. No. We have the 16th. We have one

meeting in June 4th. June 6th June 6th. Oh, you have a me? You’re saying No? I’m She’s asking what school committee meetings do we have before we The. Yeah. I did notice that on our list of meetings, it’s June 6th, which is correct. And for whatever reason on the Dropped our menu. Where the Oh no, that

would be a two. That would be a Tuesday. That’s a Tuesday. No. It’s the June 6th. Um OK, so the OK, Amy. Did you have something? Um, I just I Second. The concern about the timeline. I feel like what we know about Response rate for surveys in town. Um You know, hiring company writing a survey

approving the survey. Getting it out to the public getting responses in time to make a decision. I just I. Don’t. I’m really concerned about the amount of time that Out, and I’m also concerned about if we don’t Meet this timeline what it means for The cost increase.

I’m wondering if there’s Either a fast way to do it with a company or a way to do it in house that feels Neutral, not biased. So I’m gonna Take my turn to speak as a member and I have some Really significant. Concerns. Um One is I. I don’t know. I know we created the

subcomittee, but to be honest, it feels uncomfortable to me. That We’re just having members of the subcomittee reach out to people that they might No, I. I’m not saying that like that feels uncomfortable. I’m not I. Don’t know what exactly what the process but I have real concerns about this timeline. I I Do, not under any

circumstances want these costs increases? I’m not talking about the cost of the poll. I’m talking about the cost of the project. Um, that I’m Again. I’m only speaking as myself Right Now. I am very concerned to me. The work of this. The School Building committee has been working for a very long time to bring forth this re

recommendation and for us To delay this vote. To the point where we incur extra costs these significant extra costs. These I. Just that gives me a lot of pause, I. I don’t I. I don’t know which one of you said it. One of you said I. I don’t remember Julia or David, but one of you said that

ultimately, we’re gonna bring this to the people and it could get voted down. And That’s Certainly true that that could happen. And Like. That’s the Ultimate Pole, right, It’s really difficult. I don’t know I. I really am I’m very concerned about the ability of this ad hoc committee to produce something that really feels meaningful and useful in

the timeline that we have. I’m concerned. I will. But of anybody. That’s a really tough deadline for Oh, yeah, no, no, no, no, no, no, That was certainly not a comment that that that I don’t think the three of you could know that. Certainly. Thank you let me so one way around. That is you

know is to take the risk of running those two things in parallel. You. Keep going on your schedule. Um, on the on this schedule and We get the fastest possible. Uh, pole if that poll Uh, Doesn’t Doesn’t put 10. Uh um, a serious opposition. Um We’re fine if it does. It may have an impact on

how you Approach. The ongoing project. I mean it’s just supposed to be On standard indicative of Where the He is. And. Uh I. I don’t think anybody really knows Can, uh, at this point And. I can I can I make a motion? Yes always? I just Yes Go ahead and make a motion. I. Feel confident, Um,

making this motion now with the information that I have, but I move that we Do, not contract with the polling company that we strike. Quote from last week and that we move forward with the timeline as originally proposed. That’s my motion. Kay, second OK I heard a motion. And it was seconded. I need some

clarification. Mhm. So Um, is your motion Rescind. The vote from last Time, or are you making just a new and I would rather make a new motion, But? I don’t know. OK, um I would rather go with the original timeline as proposed, although I know that tonight we were

supposed to vote. So. We would it wouldn’t be the original timeline as proposed. OK, so Right. The the original timeline would have US voting. Tonight tonight tonight, Right, So it’s not the original timeline, but maybe an amendment. To I. I. Just I want to make a motion to continue the project, as recommended by

The or with the timeline, not necessarily project with the timeline recommended by the MS B, a as originally recommended. Does that make sense? Um Yes. I’m just trying to make sure I know what the motion to make sure the motion is very clear. Um I know, and I should have talked to you about it

beforehand, but I didn’t have this information. And. I didn’t know. Um So. I heard a motion. To To, uh Help me out. To To Stay with Original time to strike. Last Week’s right. That’s what I Just trying to reconsider. OK so we consider that’s not what was stated right? The motion was to strike.

OK, so I would say a motion to reconsider. OK, so I don’t wanna SI don’t wanna strike like OK like so here’s a possibility. Would you like to withdraw your motion? Yes, OK. All. Right? I Me write a better one. She can do that. She can do that. So. I can give you some information.

Robert’s rules information. So a motion to reconsider. Um, actually needs to be needs to take place in the same meeting. Oh, OK. Um and as stated by a member of the public, it is accurate that What, you would need to be on the sort of winning side in

order to which it was unanimous votes. All of us were on the same side. Um, but, um, but that would be within the same meeting a motion to rescind. Um, is Something that takes place. After the meeting has occurred. Um A motion to rescind a vote would mean that your vote would

be to just Undo the vote to say undo the vote. Um That A motion to rescind. If. It is publicly posted or announced ahead of time is just a regular motion and we’ll be a 50. Per, uh, you know, majority If. It is not publicly posted or announced

ahead of time. As. In this case, it would require a two thirds majority of the members who are voting. Or The a major. Or a majority of the entire Body, which in our case is the same number, which is four right? Because Somebody checked my math on that. But four out of

64. The number that Right? Yes one more all right. A motion to amend Is separate as an, um, A motion to amend would be to look at a previous vote and say I would like to amend that. In some way. It has the same voting rules that I just

described and I’m not going to try to do again because Um So I’m sorry to keep putting you on the spot. I don’t know exactly what you want. To do. I moved to rescind the vote. Last week, and it can Go which way it goes. Second Okay, so the

motion is it was seconded by a miy Kerger. The motion is to rescind the vote. On, um, creating the survey and contracting with the polling company. The ad hoc committee to for you to pull Um, is everyone Just. Is everyone clear on what Julia’s motion is.

Yeah. I. Just wanna make sure because II I before we open up. I. Wanna make sure that everybody’s clear what Julia’s motion does. Yeah. Right? So Julia’s motion now Takes away the ad hoc committee and puts us back on the original timeline. At which point this Tonight. Now. Would vote.

Towards Whether or not, we approve. The recommended I. I think that that is I. I think that that is accurate. Yeah? No, I’m pretty sure that’s accurate, right? And I’m not gonna lie. That makes me really uncomfortable, um, dot that I don’t know. What, I believe and where. But I feel Personally.

This is going to fall heavily on my shoulders. Right? I just spent the past week. Getting Extorted yelled at right and Every name in the book thrown at me. Right. It just ended. It is consumed my life. For the past week. And. I’ve done everything in my power. To try and be as open and honest in

this process, and here all sides and show in good faith. That I’m willing to do Whatever the community in this community asked me to do For the benefit of this district in the kids in this district. Right? And The cluster that this is sort of turning into is an embarrassment. And again.

I feel Like. It’s really falling on my shoulders. Right? Because. I’m telling you right now I’m the deciding vote. Right? And Again. I know. Exactly where I’m coming from. If I was to put that vote forward, however. Everything that just ended for me. Right this week of hell I’ve just had I’ve reached out.

A few times in Eight. Plus years on this board. Covid. I didn’t get the vitriol. Spit my way that I did this past week. Right for volunteering. To sit on. Multiple committees in this town. To benefit the kids of this community, right so now to actually have this here Right?

Really? Really really, really upsets me right to to to. It’s not my intent at all to vote tonight, not saying it was anybody’s intent. Right, but I have I have to be honest. He’d say that it just I am not happy about The way this has gone

about. I’ve been Trying to You know, do my duty and listen to everybody. Uh, you know, sort of opinion in town. Do my duty in reporting out All of the information I have because I am Privy. Few more information everybody as being the representative of This subcomittee. Right and having

been doing this work for two years. Right. We spent a great deal of time yesterday just Giving back story and how we actually came right which is really important and if we were to go forward and in Everybody agreed that if we were to go forward A full and complete understanding. Of our community

is really what we’re trying to get out of this poll. Right and and and that’s all. That’s why I agreed to it last week. Right in in and that’s why I agree to join. That subcomittee. Right in and why I’ve filled up by week. Take it away from my family. Everything that’s been going on this week.

Right, which is a very, very busy week at home. And You know in in and now here I am. Right having all of this like work done. Once again the work I’ve done for the past two years, was called into question last week. Right now that we now the work I’ve done in the weeks since Is now.

Being called into question. So Yeah, I. I’m not really happy right now. Um well, I, I wanna say that if it means we have to vote tonight without Chen here, then I’m not comfortable with that, either, so I would be willing To either amend or withdraw the motion as stated.

If. It means we have to vote tonight. I’m not comfortable with that either. OK, so III. I wanted to give everyone a chance before I spoke myself as A member. Uh um, I was going to make the point that David made, which is that? I do think that

one of the Concerns about recent There are I do have other concerns about just the and I actually believe Does understand how It is to rescind a vote. It’s not something we do. Typically, I really do believe that Julie understands that Um But I do believe That rescinding the vote would put us back to voting this evening.

And. I am expressing that I’m Very concerned. About that. Um And that That would be my Number one concern about this is that I don’t think that that would be Appropriate. Um OK, so Yeah, but I want I mean, I? Don’t, You know, I want Go ahead if you have something to

say That was not my intent. And. If that is the end if that is what the motion is gonna result in, then I will. I will withdraw the motion. OK? Um A RE We able to amend the motion to include that we don’t want to vote tonight and you only want to vote on the poll.

That’s Why, That’s Why I was trying to go through that because there are all these rules about rescinding or, um so I, I. Guess. What I’m Gonna Put forward is just my I don’t know what the motion looks like, but for me My concern is I

would like To put to keep to the timeline that was I. Guess I’m not even to say the time I’m gonna say that I would like to be voting on June 6th. Because My understanding from the information that we got tonight is that if we’re if we vote on June 6th, we can still

be in You know a timeline that puts USA T the April 2025 town meeting, and that’s what I would like. I. I don’t know what that motion looks like, or if there is one, or if anyone has any other motion do I need to withdraw my motion to

rescind the vote cause I? I thought that you did. I, did I? Well officially, if because I if I do not Feel comfortable without the public being here. Um, I made a comment earlier that I was not meant to be rhetorical. Is it possible to have this Subcomittee that we put together design a survey.

Bring it here for us to vote on and release that to the public ourselves to not incur this cost to help me at this timeline. You’re making an assumption about the methodology. That’s unwarranted. What do you mean? The releasing it to the public. Is already, uh, runs afoul of any kind of sampling method that would make

it representative of of the overall electorate. So. I wouldn’t recommend that We’ve already had surveys that ad hoc surveys that have no sampling statistical significance and control. If You want to actually be predictive? Of what the electorate’s gonna do You need to have it properly designed by somebody who actually knows what they’re

doing. Well I. I recognize that I don’t know what that will cost. That. That was a spitball number with no serious data to do it. We should be able to get next week, something that would be meaningful and I. I really suggest You proceed with All of this stuff is if the Paul didn’t happen. Until.

We actually have a meaningful proposal to make to you. I recognize that and I respect the work behind it. I’m just very, very concerned about this timeline. II. I, Actually, if I’m. If, I may I I what I’m hearing. I’d like other people to make sure that what I’m hearing, David suggest is That

we pursue this June 6th date. Take a vote here. And if we have if the ad hoc committee has Not We pursue the date whether or not the ad hoc committee has yet achieved the goal of a pole. And if that poll Let’s say comes in The middle of July, for example,

that ins that we would have moved forward with the vote. However. The vote goes already. But that information in July is what I’m hearing, you say would then inform how best to approach the public communicate. Make decisions about how we The. We that accurate Is that what you’re saying? I don’t know

whether the rest of the ad hoc committee I think the public thinks something very different. I think that they think that you guys are doing this poll and that it’s gonna influence our vote on June 6th. And I just wanna be very clear as to what we the purpose of the poll

is for the committee and then also to tell the public what the purpose is because that’s how I that’s what I was feeling. The public thought the polls. The. Purpose of the poll was Can. I respond to that. So the way that I see I I’ll just repeat. Some of what I said

last week. The Way. I see this whole process failing is if we take A project. To the town and they turn it down. That is sunk time it sunk money. And the There’s a great example that just happened in January of that happening in Whittier Tech. 11 communities were asked to contribute 10 of them voted it

down. Only one voted for it to go forward. This is up on the North Shore. The. Other examples in Ipswich I. I. Look at that as this project failing What. I see, that is the goal for the project is for us to have a successful Uh, ideally appropriation of as much state funds as we possibly can.

Uh, but a successful renovation or or build of the schools and my my fear. From The What? What I’ve seen in the public. Is that we’re we’re on a track that looks like Whittier Tech. That is really not informed by a great deal of information. And the whole purpose of the poll. Is to provide That

information my fear with bringing it back to this committee and then saying we’re going to design something and send it out is that there are well known biases that You know, show up ININ surveys, right? I think that if we if we did not have a very strong sampling, um, methodology we would end up

with people that were very much for and very much against. And. Then. We’ve just wasted money, and we’ve wasted time and we still don’t have good data. So I the the only way that I support This moving forward is if we’re committing to a process that’s going to give us data that’s allowing us To

potentially see. Are. We on the path of being able to get a new school. Or. Are. We on the path of Not having the investment of time energy and taxpayer money. Pay off. And. So. That’s. That’s my overarching concern. So, if if we if we don’t have the ability to Collect good

data that’s going to inform the decisions that are made then I. I would agree that it’s probably not It. It’s not worth collecting bad data. So. Your goal was to have this data for the For a vote. To inform our vote or to help us. Help us

inform that was that. I think that if the the the in the best of all possible worlds, we would have this information, and then you know some time with coffee to think about. You know how. How this How. This information informs or doesn’t inform our vote. And. I think that the most meaningful

information is negative information if if there’s a poll that comes back that says, you know, 90% of people are against something. Then. We’re in a position where that that either is going to inform the decision that we make or not. Um, but I think that that that would be good information to

have before we went down a path. Of telling MS B A. This is what we’re going to do. Because. We’ve already appropriated and spent. Money and people’s time and people’s, You know, sweat and emotional. You know I’m not arguing whether or not the data is valid. I’m literally just

thinking about the timeline like Do we want this before the vote, or do we not care about it for the vote? Well? I think that if if we had the information after the vote, and it demonstrated that there wasn’t Public buy in into it. Then there, there might still be action points, they might be

very different than if we got it before the vote. OK and so II. I think that the the best time to get information would be, of course before the vote. Is there meaning to knowing. What the public Temperature is For the project that’s going to come before them in a year or two years. I think that that

Would a T, least provide time for there to be an action from this group, and that might be more of a public education campaign. It it might be, you know. If. If. This group feels that The option that we’re gonna vote for is the one that’s best for the schools.

Then then I think that we are obligated to do our best to make sure that it’s Going to be supported by the voters, or we’ve just taken money. And There’s no benefit, right. There’s $1.25 million that could have been spent on something else. It’s not. I mean my point is just really When do we want this data?

That’s really my point. Do we know when we want it or not, I don’t know OK, so And my point is not is the data valid or not? I think it is, but I do when do we want it? This is important conversation and but I also do want to move us towards action.

Right Right. Now the There’s no motion on the table right now. Currently. Our ad hoc committee has been tasked with creating this pole. I. Do not believe we gave you any kind of a deadline. We asked you to come back. I heard you saying the three of you? I believe Saying that you feel like you’ll have better

information next. Meeting because you’re gonna move unless we take any action this evening. You guys are gonna be moving forward. What. I’m hearing in the rest of the committee is concerns about And Tell me, but is concerns about Taking this vote. Whether it’s that if we vote on June 6th.

Are we somehow tying that to the polling day to the polling information or not. Are we Um, I mean, Because we? We? We could have voted tonight. Honestly. If it. I thought that we were suspending the vote because we were going to get this information from the community. That’s what I thought. OK I I. Yes.

That’s Why. I voted. I think I think if we’re all being Honest that was very, very much the nature of the conversation. Um, I also think we have new information now this evening regarding the timeline Um You know, so People are Sort of re evaluating what they so I’m not sure.

Whether. There’s a motion that needs to be made. Or not. I’m also not sure I could. I could make a motion. Dave Polito is gonna probably murder me. I Move that we vote. To approve the or or to approve or not approve the preferred option. On June 6th. Whether or not, We have a poll.

Can. I make that whether or not we have the poll results. Can. I make that motion. Thinking about. No. No, no, I’m just a second. I was just making sure the wording was, um, Also the the motion would just be that that that would be ensuring

that that was on the agenda for June 6th for a vote. Is that correct? Yes. OK? Um And that would change nothing. About what Had been exactly it wouldn’t change anything. Um, we would hear next week or next meeting from the ad hoc committee. Would be giving us Like. Clear information about

what you’re expecting and how Right? Yeah, we eat. At least we were to have More. And. This motion would change nothing about The ad hoc committee. Except to let you know that that that A time stamp on Well, it now puts a time stamp on sort of what We can attempt to

do So I. Guess that’s what I was trying to clarify because I heard different points of view about that in the committee that it sounded like some people felt like If the polling data, you know, good quality Polling data came in after the Committee had already made some decisions that that polling

data could be used in a number of ways. I think Trent Spoke to that. That. It could be used to inform next steps for the committee in terms of public education, moving forward that kind of thing. Um I. I think there’s a good possibility that the question of cost and the question of time frame might be

linked. When we start Getting down to nuts and bolts with potential vendors. But of course, we would be able to bring that information back to this committee. And if it was, you know, obscene. Then. We don’t have to vote to move forward with it if it’s reasonable. And what acceptable

cost might be different if the Time, FRA me. Is before after the vote, Given what people think about the value of information before or after the vote. Um I. I’m really? And so the motion I’m just gonna say the motion really doesn’t speak to anything at all about the polling. Really No right? The

motion is really something Um Anybody else have anything to say. I just just one more clarifying question, right if we don’t make the June 6th deadline, That’s when we start. Getting into having to worry about these costs on the bottom. That’s My understanding. Eric does that seem Right if we have

to go to the two months more, then we start to get in trouble with costs. The the Both the architects and PM felt like this. Revised PSR submittal. We would be okay. It shortens the schematic design time for the for the architects, but They’re gonna be pencils down until we do anything anyway, so Can.

I ask the ad hoc. The committee. The three of you Um I mean? I. Guess. I. Just wanna feel for Like Do you all? Feel like Next week you’re going or next meeting. Like, you all feel like next week. Next meeting you’re gonna have I know it’s hard to predict the future. But like that’s your goal is to

have somewhat clearer. Information for us about timeline cost That I. I think an approach to this That might make everybody more comfortable is if we were to Put on the agenda that we could vote. That our next meeting. Uh, But We don’t have to if we have a compelling information just so that public is available, is

aware that the vote on the preferred option to vote on the preferred option. I know that the time frame is making people Concerned and I don’t want there to be any like Pressing against a deadline. Well II I would ask Eric. Is there any difference from our timeline on the MS B A between voting on

May 16th verge was May June 6th. Voting for the preferred option. Correct? No. Yeah Today is the deadline. Right So. We missed the deadline if we don’t vote tonight, so June 6th is our next deadline, so I don’t know that there’s a benefit. We do

have the ability to put in put a meeting on June. Uh, may 30th if you need another meeting. Specifically for that topic. We can’t meet on J May 30th It’s candlelight. Candlelight. You can’t beat em. You. Your point is, we won’t be here I’ll be.

Thank you? Um Yeah? No. Um but no, your point is valid that if we felt like but but we have a meeting on the 16th I. I The committee has the ability to set another meeting doesn’t necessarily have to be on Thursdays. I appreciate the Right, but I, But, I. Guess just for clarification.

There’s no Once. We. Don’t vote tonight. There’s no difference from the point of view of the timeline for the MS B, a between the we didn’t have a preferred option today to submit to the state by midnight. Okay, going to so preferred option schedules where we’re at if we push beyond that, then we start getting into cost increment.

Increment increases. Excuse me, okay? So it’s 910, so I want to try emotion on the table is to make sure that our to that This committee will Vote on the preferred option on June 6th was already happening, but I don’t know. Um, was it not? Well. That hadn’t been. I mean. In other words, Eric and I.

Create the agenda OK, two weeks and you know we have so Yes, that would have been what we would have probably done, but this is a lot. This. Is this committee saying compelling us to do that, like This is what we want on the agenda. Is there any further discussion on that? Okay? Right all those in favor.

That is Six in favor. Ah! So in the motion passes of the six unanimously at the six members present. Um and I will without I will. Anticipate that and our next meeting on May 16th. I will have an agenda. We will have an agenda item as For.

Our report from the Committee. To update us on to where you are and give us some information. And I heard from the committee. They’re interested in timeline. And cost If you have any information on that? Before. We move on from this agenda item. Can. I. Just. Ask one question.

Yeah, and it’s specifically to you, Dana just because I want to make sure that something is on the record. Um, when I first joined the committee, you and I had a meeting and at that meeting, I let you know where I live. Is that correct? And after that, Did you investigate whether or not there was a

conflict of interest. And. What was your finding? No? I? Um, I did because I I have some experience with this, so I contacted the M A s C regarding, um Where the new Committee member lived and given they were very, very clear with me that, um the definition of an A butter is, um quite specific,

and that trend does not meet the definition of the butter. That’s correct. Thank you. Um Ah, okay. Anybody else have any other questions? Okay. Um so next up We have, um, the policy subcommittee has requested, um The next item on the agenda, which is was brought forth by the policy subcommittee. And It’s an Ike policy discussion.

Um, does policy. I’d like to start this off with the motion. Do. You all have a motion. I do but I don’t necessarily want to pursue sorry. Yes. Do. We want to be able to recess and see if you have you have you were gonna plug? Vinny Vinny has a the ability to plug in directly.

Okay? Shall we take. We can take this quick. You want to take a technique We’re going to take a five minute um, recess for a technical issue. We will I am freezing freezing. Can we close? And we’re ready to Reconvene. Alright. Assistant, right, and we are back in session. And, um yeah. So.

If you could please start with a motion sure would like to propose this motion. I moved that the school committee Tasks. The policy subcommittee and the superintendent to draft a policy. Can. You hit me, okay? Mhm. I can hear you, but it couldn’t hurt to be a little bit louder, okay? I know. I don’t think that’s on

particularly loud. Is there. Is there an adjustment to that? Um I moved that the school committee tasks, the policy subcommittee and the superintendent to draft a policy. For monitoring and maintaining our school facilities for optimal, healthy living and learning. This would include I a water and surfaces. And. I’ll elaborate on that further in the president have a

do I have a second Second Thank you? Bye Tran Honda. Can. I make an amendment to the motion. A front Um so I hear as someone offering an amendment. Go ahead. Just that is not what we Decided on in the subcommittee. That’s not what we wrote and what we voted to move to the

committee. So can you offer the amendment? I’m offering the amendment Okay, it was simply does the full school committee wish to task? No, I moved that the school committee tasked the policy subcommittee with creation of an I Q policy. Just as simple as that. That was so your amendment understood as

Secretary. So. Your amendment is to replace the text with Um, I move that the school committee to ask the policy subcommittee with creation of an I Q Policy. Yeah just full start. Okay, Do. I have a second to that amendment second. Second by Amy to that amendment. So at this point, we are just discussing the amendment.

Julia, would you like to speak to that? Um, I’m just concerned because We had a lot of dissension. On the committee and the subcommittee and What was decided when I was I rewatched that meeting several times and I was the secretary was simply that we are not recommending this, but that we are asking the full school committee if

there is an appetite to move forward with us. That’s. That’s what I understood and I know that this is the third time it’s been brought to the full school committee. So. I think this language is it’s a little bit leading like if you vote against it, or if you have a question, it means you, you

might not want optimal, healthy living and learning, And. Obviously. We all want that. But the Motion as I understood it that the subcommittee voted on was simply whether or not the school committee would task us with creating some kind of policy like this. That’s what I understood. Okay and that’s why I Amended, so are moved to

Amanda. I’ve done a lot of motions tonight. I’m sorry. Anybody have Discussion on the amendment that Is before us. Yeah. Um, I would I respectfully request that you wait until you see Um Professor. The, Harvard professor for healthy buildings. Talk. Which I’m about to play. We did, didn’t we in the subcommittee,

but that doesn’t have anything to do with the motion. Right production is her motion is an amendment to this. So. Um, so the reason why I prefer not to narrow the scope back to just Iike is healthy buildings and more than just die Acute. That’s all. And and, uh I think if you hear his talk It may

sway you to broaden the definition. I am concerned that this policy subcommittee has brought this or this subject has been brought to the school committee three times now. And There has it has not been voted to move forward. So I am concerned that this wording That. If someone were to

question it or vote against it that it would look like we do not want to maintain. Maintain our were voting against maintaining our school facilities are optimal, healthy living and learning. But. What we’re voting on. We have voted against that. Yes, but what we’re voting on, actually fix

it. And I’m also concerned that this is not what was agreed upon in the policy subcommittee. Let, someone else be. Yep David chair of the policy, David 10 is the reason I Asked is My discussion was going to be since this is Posted on our agenda. And David is presenting.

That it doesn’t necessarily Necessitate that it is coming from the policy subcommittee. As a recommendation. But Since he’s the chair. It could That way. Even though The discussion. Currently is it Is that there is Sort of this. Disagreement within Subcommittee. So right now, though, All we’re discussing is the amendment so change that To the to the

amended motion that Julia But I mean again. If you’ve You know, given Given this space and on the agenda with the presentation like normally Akira. The presentation and then make your Ah, you know, we make our Decision based on That So To be clear. The policy subcommittee asked for this

agenda item. And. I asked the chair of policy if they had any information. And this is what was given as an exhibit. Just to be clear that the opposite answer. I wanted you to give me So to be clear what happened? I can say what I perceived on the

committee. I mean? I know. I understand, but I was trying to make this easy. It’s 930. Definitely not easy. It’s not easy So as a subcommittee We David presented this as the chair. This is all obviously public, um, presented this item as the chair. Jen did not

second. It I Seconded it because I only reason I did. I wanted to bring it to the full school committee to see if it’s even worth us having 9.5 hours of discussion as a subcommittee, Okay, that was my intent. I cannot speak for Jen. I cannot speak for David right now, Um, again. We’re just asking.

We had This motion. It was seconded. I have an amendment to that motion was seconded. We need to clarifying question? Sure. The amendment. You just read. Was the amendment was the motion agreed upon And voted on by the subject. That’s correct. Sorry. That’s correct. All right. Is there. Further discussion on this? Okay. So. We’re voting on the amendment.

Which is to change the wording up there in its entirety. To say I move that the school committee tasks. The policy subcommittee with the creation of an ionic policy. Okay, Got it. Right. So. This is just on the amendment to the proposed motion. Right? All right? All those in favor. Okay, that is Five. Yeah six.

Alright. Alright, um, So that is unanimous of the six members present. And. The motion passes, Um David, would you like to speak to the motion? Um Why do we need a healthy facilities Learning policy? Or I take you. Let’s narrow the language to I agree because we don’t have one.

Is the short answer. The longer answer is that can be provided by Professor Joseph Allen far more eloquently than I can. Let me be hopefully set the stage for a rich conversation in question Answer session. The topic of Brazilian, specifically the role of buildings. Most important, the dirty secret of after revolution is that penetrates

indoors? The vast majority of our life indoors even as that outdoor air pollution concentration is reduced as it comes inside. The majority of your exposure to outdoor air pollution occurs. That should surprise that does surprise. A lot of Exposure to Alberta, which can occur indoors. It goes to the sessions kind of set the stage for rich

discussion but also places buildings at the center of a lot of these problems. We’re talking about the least consume. 40% of global energy in some cities, it 70 Or higher 70% of global energy director Center of our climate crisis. The journey of the attack indoors and we see indoor. With the

help The show and The solution said that they have different think about Long term planning. Allegations. Adaptation. And also helped you into our environment. So. I’d like to start my presentations and with little thought experiment asking people What do you know about healthy living? The general audience. What do you

do about healthy living and also how these Institute, a healthy lifestyle. If. You ask that question. You’re going to get good answers around things like this. I know I should exercise every day. That’s good for my I know I should detail You know what healthy foods are. We know what might help We know that after revolutions back

It’s focusing. I. Don’t argue that we have Much of the knowledge of what the public understands constitutes healthy living comes from his great human epidemiological cohort studies. If I were a tens of thousands. But years decades and look at their lifestyle. Genetic Help out And if you look at all of these great

studies, though, you see a glaring None of them. Talk about the And because we don’t look at the building these great big study long term cohort studies. We have a knowledge gap. The public will therefore has the knowledge It’s a place that we had. Probably small field. The, people here quality scientists.

Relatively under the under funded Under budget compared to other aspects of Of environmental health public. Yet. It has an outsized impact on our health. No one actually have to go much farther than looked right at what happened with Kobe. And why And why. Such a problem. Besides being novel. We have a failure record.

The building plays a critical role in keeping us safe. Factory virus. From the day in the paper. In. The New York Times March 2020 Placing buildings at the center. Irresponsibly covid 19 crisis. If. You recall that time? Much of the guidance and it’s still persist. Today was around the moment trains, which of course,

shared service. Toronto transmission. If it’s just 2 M or 6 ft. From somebody you’re going to be okay? Deep waiting buildings and Do you want to handle the mayor or Level with groceries. Fundamentally this This virus is airborne. Right? Nearly all Spread happening indoors. From here spread indoors. Nearly all So. What does that mean well, buildings

had to be the centerpiece of our response. Much of the world missed this. In Europe. So. I don’t want to dwell on covid. I want to talk. All ships that are coming out of this place. We’re here together, But. You’re on your real much wherever you are. If. You were

better people. You’re out of school. We are constantly making a million arrested during Harris. These aerosols are all different designs. The majority of the virus. The smaller aerosols that trouble well beyond 2 2 M. Out of work we did with The New York Times. Visualizing respiratory air assault in a classroom.

Same thing with holding any office conference room bus airplane. Very quickly. You’ve seen that the aerosols and everyone in the room are mixing. With the art. Three of all spread happening indoors. Aerosols that travel beyond 2 M. Of aerosol. Under ventilated building spaces, so the first keep taking away. Exactly scientific and medical literature is being rewritten.

The droplet transmission. This large dramas that fall out of the air and then 2 M. That’s being rewritten in the top medical journals Journal Alaska. JAMA. Relatively low weight. Salt travel. Very quickly beyond 2 M or 6 ft. Fill up an entire group and the concentration of At the pond

size of the room. Pretty one second and ventilation and filtration. Relatively simple strategy. Increasing ventilation. Hasn’t filtration. You can decrease the concentrate So that’s number. First fundamental tape right? This airborne transmission being recognized as the dollar. We should have got this right in here. One took several Years

to get The second key. Take quick that says. Is not going We have a very savvy public. It is very knowledgeable and infectious disease, infectious disease transmission. I always say my neighbor down talks to me about filtration and ventilation. There’s something I pulled From, the website called Glass Door. People talk about their jobs. Usually They

talked about the salary and culture and what job title they have what the work is like. Well, they’re also talking about their building. I talked about it as your employees are interviewing your building. The old one that I thought was really quite interesting. This company. A statement. Links to their company. Someone says How

is being in this office any different than being on the virus infected cruise ship for data hours a day, five days. Employees are correct. I had the building is playing a role in their health. No. Widespread awareness of this You have an entire media and social media million ecosystem. That’s not

going away anytime soon. You have people now modern. Indoor air quality and reporting. The D n n this monitor. I have several butters behind right now the relatively low process People are sharing this same device now that used to be the only the scientists. People who go in In. The school the class.

Archbishop and they report on this and social media. So hyper, where public Measure and verify it in the airport. The buildings are central to this fight. I’m proud to have an advisor of White hospital past year that you get in the U. S. As of February, 2020. President Biden elevated build. On car.

Good vaccines, Therapeutics. In the pandemic response. That is a major shift, and it will lead to continued long term. And here’s the What’s coming in. The problem has been Hello, ventilation. Is up in your showing 100 year history of ventilation rates. To go through all the details, but I want to point this out but

dotted red line. The level language We knew 100 years ago. For help with reducing or mitigating infectious disease transmission indoors. Increased ventilation rates. Any surprise. We have a novel virus that spread through the air. Nearly entirely ignored. Let’s say building stuff. That is under ventilated choked up the air supply building.

Respiratory aerosols build up. And. If, you look at every single super spreader. Time indoors under ventilated under filter. This is by design. We designed our For the past really important past 40 years in particular. Ventilation. To do about this. Report in the Lancet, Covid 19 officials share the lances task

force and state work school safe travel. Trying to simplify them. First four strategies every building should pursue. What you’re building a tune up. If your car Building simulator started. We need to give them a tune up to bring them back to where they should be performing. Maximize ventilation. Upgrading filtration. Deploy portable

airplanes were now Report. The venue. Covid and ventilation air quality has now opening much more broad conversation at all the factors The ninth to the healthy building. Talking about? Lighting design. And. What’s the Dust Bowl? And what I’ve seen is that The entry point if they think differently about her. It’s comic ventilation here. Major multinational organizations,

companies White house in the US A rethinking. But how we can improve. Additional for everybody. Think wider than on what constitutes helping building. So. I hope that was a sort of good permit. For What What The issues are associated with indoor air quality. Repeated this particular graph. Um, what’s interesting about this is like It was This

ashtray 62. That’s racist. In the state. Worse than Past. We won This axis here is 20 I think Blue state. The, next closest to the state. Basically The other thing about What do you stand about measuring Sio Two is not just a matter of Measure of ventilation. And, by the way, the report on Cutler

Had that the architects did said that they felt there was a need for C 02 controlled ventilation. In whatever their design is. The question is how much ventilation And that’s dependent on the context is is Are we in the middle of a pandemic? You need a lot more ventilation. If you’re In spring. Maybe not.

Maybe. Violence and something that’s got variable capacity. But. The. Other other thing that Joseph Allen professor Ellen Shown with this research, which is public. This instead of to concentrate. Cognition. This smooth Solitude. I think you got print out to this? Network. Another significant finding that’s just Just been published.

That I found fascinating is that the two level elevated C 02 levels actually. Makes The Covid virus more infectious in its own right? So not only is elevated to indicative of Of, um Of poor ventilation. And a marker that you can Chicken track and decide. Do I want to go into this room? Because The

C I two level So high ventilation is poor, and I’m exposing myself to whatever the results are in the school. One example of which, by the way, Was went to the to the high school for the vote. Um And arrived just as they were gambling it together. Went in with my sister tomorrow it was

2300. Already. 2300 verses. Bust in public school starts all of their The defensive activities of opening windows, not filter boxes. Thousands 2300 And there was Potentially two hours of meeting I walked out of the meeting because sort of decided to stay for all that time Masked The that that room is going to get up to public

4000. Before the end of that meeting. So. You’re exposing yourself to whoever was in that room. They’re whatever issues there. This, I think is extremely interesting. You know, since we’re institution that’s trying to produce better scholastic results. Which the kids for cats for three hours in a room at a time. The before hours, actually, recently.

Um In badly ventilated rooms. And, so we’re handicapping them. But not having good ventilation. And, for that matter, Measuring What the vital issues When one really good point that Jen, who’s not here. Made at that meeting was That’s not enough measurement. Yeah, And and, um To that end Boston public schools made a really

significant investment in putting Sensors in every single classroom and reporting them out. In a in a Public dashboard that you can drill down to the individual classroom. Exactly where all of these parameters Like this. So some of the things that policy the policy. The IAC you policy could could incorporate are all of these

kinds of parameters. Some of this goes beyond indoor air quality, clean water. But But most of them are would fall into the category of indoor air quality. His final. Schematic at the end that showed all of the Listen. All of the points of the dial of all the different factors. That go into

a healthy building. As what? I was really trying to And, then the original intent of IAC to broaden to all of the health factors. That go into Into. Our buildings are affected by The nature of our buildings, which is a little bit broader. Indoor equality would be a great start.

So what have the benefits of having a healthy learning policy and With, which is what I accuse all about. Develop, a healthy health focused culture in our schools. Building awareness of Of. What we’ve learned from, particularly from this last pandemic. Put in place, a supportive organization structure and metrics to enable management.

Of the health and learning factors right now we don’t measure And. Therefore, we can’t manage. So Um I think that’s fundamental. And all engineering And Science. What? You can’t measure you can manage. So so we should decide what do we want to measure and why? And? What could we do with

the measurements once we once we’ve made them? And and of course, it’s improving the students, teachers and staffs health And reducing the absenteeism caused by by not Managing these parameters. And improve learning as measured in test scores. I. Don’t think that’s what we’re all here about. EPA makes free, very interesting mobile app that

that link will take you to that. That is a facilitator of the complete inventory across your school. You know they have a whole program to encourage. Schools to actually get a handle on this and then to manage it, And, you know, it’s a It’s a definitely a continuous improvement kind of thing. It’s not an absolute

You’ve got to be here tomorrow. But. If you don’t measure you don’t know where you are. So you you You have no ability to to really move the ball forward all the time. And make make good decisions financially. Um As to which improvements are going to produce what kind of meaningful results That’s very different. Kinds of Investments

that can be made. Some are very modest. And some of it can be quite expensive, but But measurement is a great starting point. So that’s really All. I have to say. Um, thank you. So. We’re gonna have discussion. Your I. Guess you could stay there or you can sit down, whichever happy to vacate.

Okay. So I’m going to start with, um Questions. Clarifying questions. Um Anyone have anything clarifying question regarding the motion. What’s being asked for or any sort of on clarity about that, and then we’ll move on to discussion. Yeah. I guess the first. The first thing is so the motion is asking, Um Is

it asking for the School Committee as a whole to be pursuing think the motion, which was stated in the affirmative, so that motions to make them easier was to, um, task for have this committee, the school committee task policy with the creation of an indoor air policy, and it

wasn’t it wasn’t asking to task us. We weren’t recommending. It was seeing it. I understand that that’s why I was saying it was made in the affirmative, that it sounds to me like the The request from policy was Does the school committee want us to pursue this or not? Um, but generally motions are made

in the affirmative. Is that your question, David. Um, looks like we’re ready to move on to discussion. We moved onto discussion or okay. Thanks. God, um So I we just spent, you know, the last two hours talking about the new building projects that we’re talking about. And we’re talking about the

significant investments and I’m on the Capital Finance subcommittee, and we recently had a discussion around What Capital projects, but we recommend to this committee and, um there. There’s not really guidance from this committee as to how to make those decisions. So. Um you know the decisions that we made were First.

How are we going to make this decision and we decided that The Safety of anything they had to do with safety was priority, right? Um And so I look at the potential introduction of A Policy around I guess healthy. Environment as something that is pretty consistent with The investment that we’re making in our infrastructure through all

of these building projects that we’re proposing. But also something that could just be as simple as guidance of you know when, when a Capital project is being Decided, and there’s more than one option. The healthy option or the option that is considering these healthy components is is the The

Guidance that the committee would offer so I think that you know if we didn’t have the M S B a project on the table right now, this would look like a large capital project. But It could just be the right time to provide guidance on how to make decisions while in investments already being made. Oh give

time to others. The discussion. Um I’m going to jump into the question. Um David or anyone, are you? Can you tell me what I what other um, school District. I policies you’ve reviewed and what other types you have found in our area. Um Actually had checked GDP true up the so I’m

going to just be real honest with you is that I did a search and I can’t find any I’m doing just trying to think. There was was at least one. I think I shared it with Eric months ago, probably over a year ago, a school district because I just

did. I just want to point out that the Boston public schools Which you highlighted. Do not have an indoor air quality policy. What they have is an initiative that they used Covid s R funds to fund An initiative, and they did do those things that you said, But. They do not have a policy. No. They went a

different route. What they did is just making that because what you’re asking for is a policy. So. I’m asking you about me finish. I think they have a defacto policy? Because when When they measure and when they do, there’s a handbook. For every teacher as to what they do. As a result of that is

quite comprehensive. Um So That I think goes a step beyond policy. It actually Um shaped How they operate. And. I’d be perfectly happy if we had that in Louisville policy, actually, but But we have neither. We have no measurement. We have no Procedures. We And. They did, and they They I would point out

that the their schools there’s been comparative studies done that the That district had One third of the infection rates during Covid that we and a lot of our peer schools had No. I think there’s there were multiple variables involved in achieving that outcome. My point was really around policy,

though they Did not create and enjoy our quality policy. As. I said on the mean and on the M A s C. I searched. I. See, I searched other I did some other research and I didn’t find one that there is one from Westborough, and it is So

generic as to be something like Will Do the best to have healthy schools or something. I mean. It’s very generic. Um, and then has you know some information about construction like it. Um, I do recall one That was very specific. Okay, well, but you don’t know where it was from. I don’t recall

because it was quite a long time ago. Maybe that was that sort of my question is this motion feels very vague. And, um It’s one of those things right where we’re like. Of course we all want Great indoor air quality. We want to reduce illness and for Our students and staff. Um I just I think

we’ve had this conversation before? I don’t know that that body is the right body to make those decisions like that. We have people in place and garlands and place. That we’ve been working with so far. You know I’m looking at some of the things you’re bringing to us. Are. We talking about the potential of like putting.

Monitors in every classroom deciding what a teacher does. The monitor reaches a certain level like it just feels very In the weeds and broader than The policy Committee subcommittee. And this Committee. I. Guess I just have We do get in the words on Child restraints. I mean it’s not

like Policy doesn’t touch the practical day to day of running a school. We don’t really I mean, we don’t think we did the child child restraints because it was determined that it wasn’t So. I think for me. I have the same concerns as Amy. And also, I’m gonna have zero friends on this committee after

this, um because I feel like I’ve just Probably going to have offended everyone in this room at this point, but I Really? I don’t think this and I’ve told you. I do not think That this policy is the purview. Of the policy subcommittee. I don’t think I think we voted on

it as a whole school committee several times. I think it is. Very deserved passion Project. You are passionate about it. You are interested in it. And. It is something that you would love to see in the schools, and I’m all for that, Like. I have a lot of passion projects and

things that I want to see in the schools. But. I don’t think the policy subcommittee is the right place for it and I That is why I wanted but I don’t think that you would listen to the policy subcommittee. If. It was just the two of us. So that

is why I wanted to bring it to the full Body to decide. And. Of course I will be I’m, a good team member. I will do what the body decides. That’s. That was my thinking in seconding the motion. To. Bring it to this full body. If that makes sense.

That’s all. That’s all I wanted to say thank you if you Don’t feel it’s appropriate for the sub committee. Where would Where would we think it’s for Eric, and it’s for the It’s a facilities, people? I mean? I think that, um When we make the hiring and firing decisions when we make the capital

allocations when we are upgrading the schools. I mean I think that’s where it lives. You know I just That’s me. I mean, I’m I’ve had I feel like I’ve argued with everyone in my entire life today, but I’m just gonna talk about like how I am feeling and my position and my

viewpoint, But I think, um I’m not, And that’s the thing that I think gets lost in. This is People think. Oh, I’m not. I don’t think that we should have healthy. You know, I can just see what’s going to be on Facebook. Julia doesn’t think we should have healthy air at school she wants to suffocate

our Children. And. You know what? Fine like. Obviously? I don’t think that, but I think it gets skewed that way, and that’s what I’m concerned about. But really? It is I think it’s important, but I also Am looking at precedent for other schools that have it and I’m

also looking at all of the different projects we have in front of us, and I’m just considering all the different variables, variables, but for me as a subcommittee subcommittee member, and I like them, not being able to talk, because it’s so late, but I That is where I stand on this

and I leave it up to everyone else. Thank you. Other comments. We do need a motion because it’s 10 o’clock. We have a motion now we need a motion tentacles. Oh. Hi. Alright, um, I’m move to extend the meeting by 10 minutes. Second Okay. All those in favor fast, convenient talk. Oh. No, that we can make

another motion all those in favor. Okay passes and were extended by 10 minutes doesn’t mean somebody can’t make session later on. Um So Um The current motion on the table is The motion that the school committee tasks the policy committee with the creation of an I Q Policy. Um I have one

more comment. Does. Anyone else have a comment that they like to make. I do. I just will say I was listening to the discussion and I agree with Julia. That was the motion that came out of the committee. That is the current motion on the table. Yes. Um okay, so I’m going to take my turn as a

member. I’m going to just say that, um This. This body the school committee has taken two votes on indoor air quality. Um, the same similar. We took those two votes in January. 2023 Um, and both votes were no one of them was to direct policy to study and indoor air quality.

Um, Another one was about an indoor air quality bill. So it was related, but not the same. Um my concern is that I think we as a school district are required to follow the rules and regulations set by Um The state. Um and I think those are really important. I have said,

And. I’ve said it to David in person when it comes to the new building, I am going to really want to be assured that that new building is going to have top notch air quality. Um, that being said. I think us trying to create an indoor air quality

policy, which Does not appear to me to exist in any other local schools. Seems Um A path on which we are likely to create something that will hamstring us and cause us the potential to have an extraordinary amount of money or Just complications. I really would prefer to leave this as

an operational issue that our Ah district is required to meet the guidelines and laws of the state. I don’t feel that we need a policy. I also I’m really glad that you brought it to the committee because I think it’s important. To have our members heard and have the committee got to take a vote.

Anyone else have discussion? When we have the one David. The. One last thing I could just sort of think of is Excuse me if you were to put something like this in place, right, Um Yeah. I would think that that the top process there even if you Didn’t make the policy. So, stringent that we automatically

sort of. Um Make all of our current 70 year old buildings. You know, uninhabitable by our own policy. I think it it Just just conversation we’ve had tonight alone, it would sort of hamstring us only in the fact that at some point you would have to start Working. To maximize the effectiveness as

the policy. Right. So at that point, if we’re trying to build a new school building Then you have to build the bigger school building? Because, then you wouldn’t be Actually adhering to the pot would only be adhering to this policy at the new higher standards. With the you know. With the smaller building. So at that point.

Well, then get into equity issues, and are we actually not? You know, meeting our own policy like I While I see the intent. And. I see far more ways that we can end up tripping ourselves. Over. You know, trying to take these These positive steps. You know, and that sort of of my fear.

In bringing you you know, bringing it to You know a district wide policy. And at the same time. You can use it. Yep. Pushing agenda, too. Um Okay? One more John. So at the last Finance Committee. We Discuss Project Finance Committee. Sorry I thought you were talking about finance finance. I promised Julia We discussed projects

that We needed to do it. The schools included things like Fixing windows that were falling out of buildings. And. You, re sealing windows and There were several others that were like literally Serious dangerous like a kid could get hit. By a window falling out of a building. Ah! And. We weren’t

able. We were not able to pay for all of those projects. I think this would Trying to update The ventilation systems that the three existing schools would not be cheap. I. Don’t think it’s a good fiscal decision. Particularly with a new school coming down the road. And. I. Don’t think it’s a decision that the community

will support. Is it seems like we were a bit throwing money at a problem that Is not as large as some of the ones were already dealing with. Okay. Is there any further discussion? Um, I just want to say that I very much agree with What.

You just said, um And. I think that, um, the idea of elucidating a prescriptive policy is probably beyond the expertise of this room. Um, definitely. I. Do think that, um There. There is room for Guiding principles in how we undertake Managing our Our our Buildings, and I do think that you know there is

evidence that that impacts health Um and impacts learning. And and you know I shared, I. Think probably while you were on the ride over here that we made the decision based upon safety at that meeting, right? And so I think that that was a guiding principle that we

decided upon And. So I think that you know the The nine pillars of healthy building that were up there. Are probably all things that we could agree that we would want our kids. Have. And. So. I think that while While focusing on one environmental You know, exposure. Um, and being very prescriptive about it is Potentially problematic, Um

Providing guidance to the superintendent. And facilities around the priorities that this group cuz I think is is important because I I do I. Do I understand, like the state laws and whatnot. Laws are not always the They’re not always at the head of science. So, for example, you know, it was like

last month that the EPA a banned asbestos was literally last month. How many years have we been paying for you? You think I’m joking. Look it up. Yeah, especially this, and there’s still a type that’s that’s permitted. Um, I’m actually going to interrupt you because we are very we. I apologize because it’s 1010 and

we didn’t have them. We only had a motion for 10 minutes and so Unless I hear another motion. We’re going to be adjourned. We have To extend just That That’s What I’m asking for is if you want to have a motion. To extend the meeting. I move that we extend our meeting to vote

on this proposal. Policy motion second, Okay? I’ve said the word motion 9000. Alright, uh, all those in favor. Okay, that is unanimous in the motion passes, Um Are. We ready to vote. Okay. The motion on the table is, um, too. It’s in the affirmative to approve to task. The policy subcommittee with the creation of an indoor air

quality policy. That’s accurate. I think it was to task. The subcommittee together with the superintendent. It was literally Um The question is, does the full school committee wishes to task the policies? I just tried to write down this Transcript. Um, And then it was in, Jen said. I moved that the school committee tasked the

policy subcommittee with creation of an I Q policy and and then we abide by their decision, But I cut Yeah, amended, and that’s what I have written down so So we didn’t include the Superintendent. Yes Vote means Yes, you would like to task. Policy with creation of an I Q Policy. No vote means

you do not Everyone clear. All those in favor. No. Alright. Those opposed That is 1234. Uh, stain. Three abstentions. Okay, so Zero in favor for opposed and three abstention. Correct. Alright, the motion fails. At this point. Um, we still have not heard our, um FY 24 Q 3 Financial forecast. If.

We wanted to hear that we need to have a motion. I can be like three minutes. If you want my recommendation is to make the motion for more minutes than we need so that we don’t have to keep doing this that we extend the meeting to 1030 the hard

cut off at 1030 midsentence We’re out of here. 2nd 2nd in favor. That is five and favor supposed Abstentions, standing got five in favor and the rest of you didn’t vote Okay and the motion passes. Okay, go. Uh, we’re just I skipped it. Because, literally Sure. Yeah, Yeah, yeah, thanks. Let’s go

back. I’m sorry. Bad. Figure it out. Find it wakes up. Wake up, wake up. Charting their house two blocks. That’s fine. That’s fine. It’s on my way. I can’t even like see the road because I’m so tired. Texting my daughter going to try and do this as quick as I can. Thanks tonight. I’m here to present

the FY 24 year and forecast as a as a quarter three. Ending March 31st 2024, and then we are going to vote on two budget transfer requests. Included in your exhibit there are included in the agenda. There are three exhibits ones. That presentation. Ones that detailed account listing and

one’s a summary. I’m not going to go through the full presentation because it’s pretty late if you have any questions on the summary, please let me know. A lot hasn’t changed since our last forecast. I’m just gonna grab that water. Ultimately, I’m projecting that we are going to

end the year with about $1.5 million left overall. That is only 3.6% total remaining at the end of the year. If you think about that in a different way? We were 96.4% accurate. Um This is the DAC. If, You look at the DC category. I am only

projecting one Desi category to end the year in a deficit. It is our instructional materials and equipment and second We are right on par with Our operations and maintenance ending at about 702,000. Just to take the three highs and lows. Our biggest thing affecting us just like it is every year is our vacancies totaling 506,000 we have

received an additional 250,000 in circuit breaker. I am projecting about 152,000 in transportation left over. R E S P contract has cost us and for actuals this year about 136,000 over We are experiencing high increases in our custodial maintenance and supplies and for our utilities projections as everyone’s seen with their household bills are utilities

have gone up drastically. I’m not going to go through every single slide. As I said. I’m literally going to jump to The Budget. Transfer request. I did all this take me about 30 minutes. So. Sorry. This is the summary that’s also in the exhibit that I mentioned. So tonight. As I mentioned We are

only asking for two trans transfers. It’s $76,000 to bail out the current deficit in our instructional materials and equipment line. The majority of this came from additional student and staff devices that Allen had to purchase about two months ago. And last is approximately or exactly $100,000 to fund the operations and maintenance accounts.

Like I said before I’m estimating that we end with about $700. This gives us the ability to adapt for to adapt to anything that might happen between now and the end of the school year. I know I didn’t give you much detail. But if you have any questions can certainly answer them. Questions. And you did.

You did give us a lot of detail in the exhibit. Yeah. I did break out everything even in it’s like a $6 item with somebody did an extra 15 minutes of work one day, so that’s even included, But I’m not, you know, I’m not going to go through. Um all right. That was very quick. I was trying

trying to thank you, Mr. Secretary. Do. You have emotion, Sure Hamiltonian Regional School Committee. Oops. Sorry. I moved to Hamilton and um regional school committee approved the FY 24 operating expense budget transfers as recommended here. Here and by the assistant Superintendent of Finance administration and has presented on the previous slide, entitled Transfers Requested.

Quarter three. 2nd 2nd by Gen. Car. Vinnie, Can you put the previous slide up just so that we have it. So we know what we’re voting on. Anybody have any questions? All right. Any discussion. All right. All those in favor. That is unanimous of the seven members present and the motion passes.

Thank you guys Thank you for minutes. Say it again to motions. Uh, there was just one was in one motion just for the transfer. That’s it transfers transfers within one motion. Thank you. Thank you getting colder? Okay? Um, I would like, Um I will we did not do subcommittees. Please send me

your preferences and don’t You know, just send them to me and so that we’ll have somewhere. Hopefully. We can do it super quick. Next time if you send your preferences don’t even know what I just said. Do you have anything that you have to be? One quick one. Tomorrow’s lunch Hero Day next week’s teacher appreciation Week

Wednesday is nurse appreciation Week. This past Monday was principles Appreciation Day, so there’s a lot happening for appreciation around the around the schools. Um so send out some Thank you’s and And our starts working hard and really appreciates it. Getting a little note here and there so When. I thank all of our teachers, staff principles,

everybody for the work that they’ve done this year. It’s been, you know, really good, high quality year, So thank you. Thank you. Um If anybody has any topics for future meetings and then to me in an email and I will take a motion. I moved to adjourn. 2nd 2nd by Julie Campbell all those in favor.

1020 0 1020? Yes all those in favor. It’s unanimous and we